Expenses and Reimbursements Guidelines

    All reimbursements, expenses and purchases must have a legitimate business purpose in relation to Washington College. Payments of College Funds must be reasonable and necessary. This applies to all forms of payment (credit card, check, echeck and wire)

    Accounting Codes

    Alpha Numeric Object Code Listing

    College Policies and Procedures

    Misc Accounts Payable Forms

    Other Forms

    Are you using Federal Funds?

    What is SAM?  

    The System for Award Management (SAM) is combining federal procurement systems and the Catalog of Federal Domestic Assistance into one new system.

    *Know your CFDA # *Verify your vendor -Excluded Parties List System (EPLS) 

    Are you an unincorporated subcontractor?

    Independent Contractor Disclosure: PDF

    Do you have a State of Maryland license to do business with Washington College?


    Training for reimbursements and expenses upon request

    Guides and Resources

    Need Help with Credit Cards?

    Need Help with Checks/Echecks?

    Need Help with Etrieve?

    Need Help with Wires?