Accommodations for Students with Disabilities
Miller Library, Second Floor
Alex Crabtree, Coordinator of Disability Services, ext. 5799
Disability Access, a part of the Office of Academic Skills, provides information, support, and accessibility accommodations for individuals with disabilities on campus. Accessibility accommodations are provided in compliance with the Americans with Disabilities Act (ADA), the Amendments Act (ADA AA) of 2008, and section 504 of the Rehabilitation Act of 1973. If you are a student with disabilities and you would like to request accommodations, please review and follow the Accommodation Request Process found on the Disability Services webpage at https://www.washcoll.edu/people_departments/offices/disability-services/index.php. Students are encouraged to request accommodations as early in the semester as possible to ensure timely access to programs and facilities. If you need assistance with the process or have any questions or concerns, please contact Alex Crabtree, Coordinator of Disability Services and the Office of Academic Skills at firstname.lastname@example.org.
Bookstore and Campus Shop
Bookstore and Campus Shop
Casey Academic Center, Gallery
Hours: Monday-Friday: 8:30 a.m.-4:30 p.m., Saturday: 11:00 a.m.–1:00 p.m. Please visit our website for updated hours at washcoll.bncollege.com.
Shannon Wyble, Director, ext. 7749
The Bookstore at Washington College is operated for the benefit of the students, faculty, staff, alumni, and friends of the College. Textbooks required and/or recommended for courses are located on the mezzanine level of the store and are available at the beginning of each semester. These books will be returned to the publishers starting at midterms.
Textbooks in the original condition may be returned for full credit for a limited time only; dates vary each semester and will be posted. Otherwise, selected books can be sold back to the Bookstore for cash during examination week each semester.
At the campus Bookstore, students can rent the textbooks needed for the semester and then return them at the end of the term.
How much do I save with textbook rental and how do I pay?
Renting textbooks saves up to 80% over the cost of purchasing a new, printed textbook. Most forms of payment currently accepted at the Bookstore can also be used for rentals. Credit card information must be kept on file, even if payment is made with a different method. Should a book not be returned, the student will be charged the cost of the book.
Why do you need a credit card if I am paying for the rental some other way?
If the textbook rental is returned after the due date or is damaged, the credit card on file will be used to pay for a replacement book and processing fee, as described in the Rental Agreement.
If the bookstore accepts financial aid, can I use it to pay for a textbook rental?
Yes, financial aid can be used to pay for a textbook rental. A credit card will still be required to be on file in order to rent a book.
How long is the rental period, and can I return books by mail?
The rental period begins the day the textbook rental is paid and continues until the day after the last day of finals, as shown on the Order Confirmation. All rented textbooks must be returned to the Bookstore, in good condition, by the Rental Return Due Date. Textbook rentals returned via mail must be postmarked by the Rental Return Due Date. Books can be returned by mail by using the label available for a small shipping fee through the store textbook site or any other shipping method preferred. . If returning multiple books, please put them in one box and use one shipping label and make sure that the order number is included with the books you are returning. Books can also be dropped off at the Bookstore before the return date.
How do I know which books are available as rentals?
The list of textbook rentals is posted on the Bookstore website and is displayed in the Bookstore. Online, the “Rental” option will display in the book list alongside “New” and/or “Used” (if available); check the box and follow the instructions.
What happens if I drop a class?
The drop/add policy for rented books is the same as for purchased books. Return the book to the Bookstore within the allowed period along with drop/add documentation. If a book is returned via mail, it must be postmarked within the allowed drop/add return period and must include a copy of the drop/add documentation along with the book.
Can I get a refund if don’t drop a class?
The same return policy applies to rented textbooks as to purchased textbooks. Textbooks must be accompanied by the receipt and returned in good condition, along with any components such as CDs, etc. included with the textbook when rented. If returned by mail, the rented textbook must be postmarked within the Bookstore’s refund period.
Can I buy my rented textbook?
Students may decide to convert textbook rental to a purchase through the second week of classes without any additional charge. To do this, students must contact the Bookstore. The Bookstore will credit the rental charge and charge the student for the book. If the student returns the book by the Return Due Date, the student can decide to purchase the book at the used book price.
Can I mark up the inside of the book with a highlighter or make notes in the margins?
Normal use of highlighting and writing is permitted. The Bookstore will use the same standards for determining acceptable condition of rental textbooks that it uses for determining condition of books sold back as used books.
Can the Bookstore refuse to accept my textbook rental when I return it?
Yes, the Bookstore can refuse to accept your rental book if it is not returned in good condition. Good condition will be judged by the Bookstore alone, and means the book spine intact, no excessive damage to cover or contents, all original pages intact, all original components present, and no excessive highlighting, writing or other markings. Normal-use highlighting and writing is permitted. If the Bookstore determines a rental book is not acceptable for return, then the student will be charged for a replacement copy and a processing fee.
What happens if I do not return the book by the due date or I lose it?
The student will be charged for a replacement textbook along with a processing fee for any book not returned, regardless of the reason. The replacement cost and processing fee will be charged to the credit card on file. The student may keep the book if desired. These fees are in addition to the rental fee: the replacement cost is 75% of the selling price of the book at the time of purchase; processing fee is 7.5% of the selling price at the time of purchase.
What if I forget when the rental is due?
As a courtesy, the Bookstore will send a reminder notice to the email address the student provided during the rental check-out. However, it is the student’s responsibility to return the book by the due date, even if the student does not receive this email. Rental books are due back–or must be postmarked by–the day after the last day of finals.
In addition to textbooks, the Bookstore carries a wide range of goods: imprinted clothing, imprinted gifts, school supplies, greeting cards, general books, art supplies, computer supplies, snacks, and toiletries. Clothing may be tried on in the restrooms across the lobby by arranging to leave your student ID with the sales clerk.
Students who have activated and placed funds on their student ID card may charge at the Bookstore using their ID card. The student must present his/her ID to charge. The Bookstore also accepts cash, checks, Visa, MasterCard, Discover, and American Express. Barnes and Noble gift cards may also be purchased and used in the Bookstore.
Any item may be returned with a receipt; textbooks must be returned by the posted date. If the original transaction was a charge, the amount will be credited to that charge. If it was cash/check, cash will be given. Any item without a receipt can be exchanged for another, excluding textbooks, if the item is in the original condition. Please see the Bookstore’s website for up-to-date and detailed information.
Casey Academic Center, Gallery
Monday-Friday, 8:30 a.m.–4:30 p.m.
Jenny Hutton, Accounts Receivable, ext. 7266
Tiffany Worcester, Assistant Accounts Receivable Manager, ext. 7736
Student IDs must be presented for all transactions. More information regarding the Business Office and how you can pay on your student account can be found at www.washcoll.edu/people_departments/offices/business-office/index.php.
Center for Career Development
Center for Career Development
Rebecca Corbin Loree Building
Nanette Cooley, Executive Director, ext. 8505
Lisa Moody, Associate Director, ext. 7427
Georgina Bliss, Assistant Director, ext. 7892
The Center for Career Development offers a wide range of resources, assessments, and services to support students with career exploration and self-discovery. Career Center staff facilitate workshops and programs that help students identify interests, select majors, and gain marketable skills through experiential learning opportunities. In addition to counseling and coaching, career advisors provide assistance with the graduate and professional school application process, resume development, interviewing, professional etiquette, and networking strategies. Students are encouraged to meet with advisors to define goals and develop an individualized plan that will help to position them for a lifetime of professional success. Participation in the First Year Awareness Program is required for all first-year students.
- Central Services
Central Services - Mail, Package and Print Services
Katie Brilz, Assistant Director of Central Services
Casey Academic Center, First Floor, ext. 7112
Hours: Monday-Friday, 8:30 a.m. - 4:30 p.m.
Central Services distributes intercampus and U.S. Postal Service mail to student mail
folders. Student folders are located in the Central Services area. Students will
receive an email notice for mail and packages. All packages will be located in Central
Services, located in the Casey Academic Center Building on the first floor under the
To ensure incoming mail is received promptly, students should notify friends and family of the correct address:
Student Full Name
300 Washington Avenue
Chestertown, MD 21620-1197
Shipping Service, ext. 7112
Central Services provides shipping services through UPS, Federal Express, and the U.S. Postal Service, including two- and three-day delivery service. For more information about shipping services, call ext. 7112. Individual postage stamps are available for purchase at Central Services.
Please present all intercampus mail to Central Services. The minimum size of intercampus mail is 3"x5". Any items smaller than 3"x5" will be returned to the sender. Intercampus mail received after 10 a.m. is distributed on the following business day. The mass mailing policy is outlined later in this handbook under the Student Life and Social Events policies.
In addition to providing mail services, Central Services offers an in-house print shop for printing, copying, and collating. The Central Services print shop offers poster printing and document folding at a competitive price. Call Central Services at ext. 7112 or 410-810-7112, or visit https://www.washcoll.edu/people_departments/offices/central-services/index/php.
Hodson Hall Commons Student Center
Antoine Jordan, Director of Student Engagement, EXT. 7146
The Office of Student Engagement offers students and student service organizations a point of contact and other resources for those eager to make a difference in the community, nation, and world. Working with the Student Government Association Secretary of Service and Community Relations, the Service Council, and a variety of clubs and organizations, student options for engaging in community service are endless. The Student Government Association sponsors an Orientation Service Opportunity, an annual Service Fair, I-Serve and Casey Time to help promote student involvement in service activities. The Office of Student Engagement is also available to assist individuals and organizations with planning service projects or exploring other service opportunities. Whether working with children, preserving the environment, feeding the hungry, or brightening the lives of seniors, students will find plenty of opportunities to get involved in the surrounding community.
Queen Anne House, Health Center, ext. 7261
Appointment hours: Monday-Friday, 8:30 am - noon and 1-4 pm
Roland Jennings, LCSW-C, MSW, Clinical Coordinator
Eboni Taylor-Tue, LCSW-C, MSW, Clinical Counselor
Appointments: health_services@ washcoll.edu
The Counseling Service is located within the Health Services building in Queen Anne’s and offers a range of counseling services related to college student mental health and well-being, adjusting to college life, or academic success for full-time students during the regular academic year. Appointments can be made at the Health Center or by calling ext. 7261 on campus, or 410-778-7261 if you live off campus. There are no charges for enrolled students for office visits with the Counseling staff.
Summer and College Holiday Hours
The Office of Health and Counseling provides clinical and administrative services for currently enrolled full-time students during the academic year only. Health and Counseling Services are open for administrative purposes when classes are not in session (during the summer and College holidays) but clinical care cannot be assured during this time. Students wanting to make an appointment to see a Washington College health or counseling clinician should call the office at 410-778-7261.
During times when classes are not in session, students should seek support from the following resources:
- 911 for Emergencies (9-911 from a campus phone)
- University of Maryland Shore Medical Center at Chestertown: 410-778-3300
- For All Seasons Behavioral Health Hot Line (24/7): 1-800-310-7273
- Chester River Behavioral Health and Wellness: 410-778-5550 (Monday - Friday 9 am - 7 pm)
- Sante Eastern Shore Mobile Crisis Team (24/7): 1-888-407-8018
- Office of Public Safety (who will refer you for support): 410-778-7810
Students needing regular, ongoing or intensive support will be referred to local providers for additional clinical support.
Department of Public Safety
Department of Public Safety
Cullen Hall, lower level, ext. 7810
Pamela Hoffman, Director of Public Safety
Office Hours: Monday-Friday, 8:30 a.m.-4:30p.m.
The Department of Public Safety is located on the lower level of Cullen Hall. Public Safety Officers are on duty 24 hours a day, 7 days a week, 365 days a year. Officers conduct foot, bike and vehicular patrols of the entire campus. The department aids in the enforcement of federal, state, and local statutes as well as Washington College policies. The officers work closely with local and state jurisdictions, and information on criminal activity is shared among agencies when appropriate.
The Department of Public Safety’s responsibilities include basic security for the entire campus, enforcement of all traffic regulations (including vehicle registration), coordination of fire safety programs, and distribution of all building keys, ID cards, and access control systems.
Public Safety Officers have full authority to enforce all College regulations and policies. All members of the College Community should be aware that failure to comply with a reasonable request of a Public Safety Officer might result in a Washington College campus citation being issued, disciplinary action referral, or a criminal charge in the District Court of Maryland.
For assistance or to report a crime or emergency, dial ext. 7810 from a campus phone to speak directly with Public Safety personnel. Public Safety Officers will respond to investigate all reports of criminal activity or emergencies. In the event of an immediate medical emergency or clear and present threat, dial 911 (Kent County Office of Emergency Services) or 9-911 from any campus extension. Officers and/or trained dispatchers are available 24 hours a day to respond to emergency calls. Individuals with hearing disabilities can access the Kent County Emergency 911 service by dialing 911 or 9-410-778-1241. The Kent County 911 Communications Center is equipped with a TDD service. The Emergency Center will convey your request for assistance to the Public Safety Office.
Anyone needing assistance can access Public Safety services by calling ext. 7810 to make arrangements for service or go to the Student Affairs Office during regular business hours.
Hodson Hall Commons Dining Services, ext. 7780
Prince Johnson, Director of Dining Services, ext. 7791
Located on the second floor of Hodson Hall, the Dining Hall offers an all-you-care-to-eat environment. The Dining Hall carries a variety of options to satisfy even the pickiest of eaters. My Pantry has fresh, made- to-order omelets for breakfast and lunch, as well as daily lunch specials. During dinner, My Pantry features a made-to-order pasta station with a variety of pastas, vegetables, meats, and sauces. The Pizza and Deli stations make a variety of fresh pizzas and will custom-make a hot or cold sandwich or wrap while you wait. The Comfort Station features traditional entrees and sides, while the Grill has a cook-to- order menu featuring burgers, hot dogs, garden burgers, Beyond burgers, and fries. Options also include a vegan station called Rooted. The Rotisserie station has fresh-carved rotisserie meals and roasted potatoes prepared throughout the day. The salad bar features as many local greens as we can get our hands on and rotates toppings quite frequently.
Gluten-free and vegan options are available upon request at the pizza, pasta, and deli stations and more. Finish your meal off with a freshly baked cookie, or pick a dessert from the extensive dessert bar.
The retail area located on the lower level showcases three food outlets: Java George features local and sustainable coffee selections from Chesapeake Bay Roasting Company, smoothies, freshly prepared baked goods, grab-and-go items and a variety of snacks. Create features sandwiches made fresh while you wait. Martha’s Grill offers made-to-order items to satisfy any craving.
Monday – Friday
11 a.m. - 2:30 p.m.
Dinner 4:30 - 7:30 p.m.
Saturday and Sunday
Brunch 10:00 a.m. -1:30 p.m. Dinner 4:30-6:00 p.m.
Monday-Sunday 5 pm - 12 a.m.
Monday-Friday 7:30 a.m. -7:30 p.m. Saturday-Sunday 9:00 a.m. - 4:00 p.m.
Monday-Friday 11:30 a.m.-4:30 p.m.
24-hour access with your Washington College ID card.
Hours are subject to change based on events that are happening and business.
All meal plans begin with Saturday brunch and end with Friday dinner when the College is in session. Students entering the Dining Hall must have a valid meal plan or have activated the debit card feature of their Washington College ID. With the exception of the 19- and 14- meal plans, which allow 3 swipes in the dining hall per day, all other plans allow you to use your swipes whenever you choose. All students have the option to change their plan. It is the student’s responsibility to make this change in WebAdvisor prior to the second Friday of the semester. No changes will be approved after the second Friday of each semester. Dining dollars on all plans will roll-over from fall to spring, but will need to be used up before the end of the spring semester.
Starting this fall, dining dollars on all plans will roll over from fall to spring but will need to be used up before the end of the spring semester.
Washington College 2021 - 2022 Meal Plans
The Unlimited — Unlimited meals per week in the Dining Hall + 500 Dining Dollars. Also includes 5 guest passes.
19-Meal Plan — 19 meals per week + 300 Dining Dollars. Also includes 5 guest passes.
14-Meal Plan — 14 meals per week + 400 Dining Dollars. Also includes 5 guest passes.
250 Block – 250 meals per semester + 300 Dining Dollars. Also includes 5 guest passes.
220 Block – 220 meals per semester + 400 Dining Dollars. Also includes 5 guest passes.
180 Block – 180 meals per semester + 500 Dining Dollars. Also includes 5 guest passes. This plan is not available for Freshmen at this time.
150 Block – 150 meals per semester + 600 Dining Dollars. Also includes 5 guest passes. This plan is not available for Freshmen at this time.
100 Block Commuter - For commuter students only. 100 meal swipes in the Dining Hall + 275 Dining Dollars. Also includes 5 guest swipes.
75 Block Commuter – For commuter students only. 75 meal swipes in the Dining Hall + 225 Dining Dollars. Also includes 5 guest swipes.
750 All Dining Dollar Plan – For commuter students only. $750 dining dollars that roll over from Spring to Fall. Can be used for dollar for dollar purchases in retail, or you can purchase meals in the dining hall at the student rate.
Meal Plan Requirement Waiver Request – Review Process
Meal Plan Requirement Waiver Request – Review Process
Washington College affirms the educational benefits inherent in the residential aspect of the undergraduate experience. A meal plan is required of on-campus students to develop a sense of community that arises from table sharing in this environment. Students with disabilities and/or health conditions with medically necessary dietary needs may request meal plan modifications as an accommodation. If the accommodation is approved, these modifications will be provided by Dining Services. If Dining Services is unable to provide reasonable meal plan modifications, the student may be granted an exemption and released from the meal plan. The student may be partially or fully reimbursed for the meal plan costs, depending on the circumstances. All requests for meal plan accommodations are made through Disability Access in the Office of Academic Skills (OAS). Information regarding requesting accommodations can be found at this link – https://www.washcoll.edu/offices/disability-services/.
The specific process for requesting a meal plan accommodation is as follows:
- The student must complete the Public Accommodation Request Form found at= https://washcoll-accommodate.symplicity.com/public_accommodation/
- Along with the form, the student must provide supporting documentation by having their
health care provider complete and submit the Accessibility Accommodation Documentation
form directly to Hilary Bateman, Director of the Office of Academic Skills using the
contact information below:
Alex Crabtree, Disability Access Specialist
300 Washington Avenue
Chestertown, MD 21620
A copy of this form can be found at https://www.washcoll.edu/live/files/7875-accessibility-accommodation-documentation-form-pdf.
Within five business days after receipt of the form and the supporting documentation, the student will be contacted by email with instructions for scheduling an initial meeting. At this meeting, the student’s accommodation request and documentation form will be discussed and additional information may be requested. The student will receive a decision letter within five business days of the initial meeting.
Queen Anne House, Health Center, ext. 7261; 410-778-7261
Hours by appointment only: Monday - Friday, 8:30 a.m.-noon and 1–4 p.m.
Lisa Marx, MSN, CRNP, Director
Vickie Anderson, Administrative Assistant
SheKayla Hooks, Nurse Practiconer, DNP, APRN, FNP-C
Jessica Strong, Medical Office Assistant
Lori Bunts, BSN, RN
Elizabeth Smith, PA-C
Matthew King, MD
Health Services is an on-campus clinic that provides medical services by appointment only to full-time students during the regular academic year. Health Services is located between the Queen Anne and Caroline residence halls and is staffed full-time by nurse practitioners and a registered nurse. A local physician is on site one morning per week.
Appointments can be made at the Health Center or by calling ext. 7261 on campus or 410-778-7261 if you live off campus. Staff will try to accommodate student schedules. Students must present their ID cards at the registration desk.
For emergencies occurring when Health Services is not open, students should go to the Emergency Department at University of Maryland Shore Medical Center at Chestertown adjacent to the campus and directly behind Minta Martin residence hall. The hospital’s address is 100 Brown Street, Chestertown, MD 21620 or call 911.
All services are confidential, and information cannot be released to administration, faculty, parents, etc. without your permission. Students requiring more extensive evaluation, testing or admission are referred to the local hospital, University of Maryland Shore Medical Center at Chestertown, adjacent to the campus and directly behind Minta Martin residence hall. The hospital’s address is 100 Brown Street, Chestertown, MD 21620. The telephone number is 410-778-3300.
Health Services has a self-help shelf in the entrance area. Students may stop in during normal hours of operation and pick up over-the-counter cold remedies, thermometers or Band-Aids. For minor illness, contact your Resident Assistant and, if necessary, visit the Health Center the next day. Each Resident Assistant has a basic first-aid kit and the same over-the-counter products supplied at the self-help shelf.
While there is no charge for office visits with Health Services, there are charges for prescription medications, oral/fluid rehydration items, vaccines, and for some lab tests and procedures performed in the clinic. These charges will appear on your student bill as “health services charge.” Students are also financially responsible for the cost of any services performed outside of the College Health Center for laboratory or radiology testing or prescriptions that need to be filled at a local pharmacy. Students have a choice of receiving a written prescription to take to a local pharmacy or to purchase prescriptions from Health Services for in-stock medications. We encourage you to inquire about the amount of the charge before medications, tests, procedures or vaccines are given. These charges cannot be refunded after services are rendered. Please discuss your insurance type with parent/guardians and where you may need to go for testing, as required by your insurance, and also what your out-of-pocket copay will be for any prescriptions you have filled at a local pharmacy.
Washington College requires that all students have health insurance. The College offers a health insurance plan with a limited amount of coverage for accidents and sickness. All international students are required to purchase health insurance through Washington College. For more information about these insurance policies visit www.universityhealthplans.com. It is the student’s responsibility to give the health care provider complete and full information on health status and to cooperate with the treatment plan and follow-up care. The student’s responsibilities include asking questions, using materials made available for education regarding their own health concerns, showing the same respect for the health care provider that they expect to receive, keeping appointments, and following the treatment plan. Students failing to provide the health care provider with information may be refused treatment.
Hodson Hall Commons Student Center
Office of Student Engagement, ext. 7146
Antoine Jordan, Director of Student Engagement, ext. 7146
The Hodson Hall Commons Student Center is the heart of student activity on campus. Whether students are looking for a quiet, comfortable place to relax between classes or a meeting place for their club or organization, they can find it in the Student Center. Consisting of five main areas - The Goose Nest, Office of Student Engagement, The Egg, the newly renovated Student Government Association, and the newly established commuter/veteran’s Lounge - the Student Center has something for everyone.
The Goose Nest offers comfortable high-top tables with seating for 48, a 70-inch high definition television, and a projector screen that shows everything from movies to sporting events. The Goose Nest also features pool tables, ping-pong, and foosball for student use. The Egg, the main performance space in the Student Center, is host to dance parties, movie nights, open mic nights and much more.
The commuter/veteran’s lounge features comfortable seating and downtime areas as well as private locker spaces and a place for commuters and veterans to call their own during the day. This newly renovated lounge area is available only to commuter students, students with veteran status and their guests.
If you have any questions about the Student Center or wish to reserve space, contact the Office of Student Engagement at email@example.com.
Intercultural Center, Minta Martin, first floor
Carese Bates, Director of Intercultural Affairs, ext. 5822
The Office of Intercultural Affairs is committed to creating an inclusive environment essential for all students’ cultural development and academic success. The office’s mission is to provide resources and opportunities to the Washington College community to live, learn, and work in spaces across difference.
Regardless of a person’s identity based on age, race, ethnicity, sex, gender identity expression, sexual orientation, religion or lack thereof, socioeconomic status, citizenship status, ability, military service, or any other classification making individuals special and unique, the office will:
- Develop and educate citizen leaders
- Foster intercultural engagement
- Provide opportunities for self-awareness and reflection across difference
Our vision is to create a community in which all people feel valued and valuable for who they are.
The office, which coordinates campus support and programming for the Washington Scholars program, also serves as a support system for historically underrepresented students to foster a sense of belonging, academic achievement, retention, and to assist in leadership development. Additionally, the Assistant Dean of Students and Director of Intercultural Affairs coordinates the College’s bias incident response protocol.
Office of Student Engagement
Hodson Hall Commons Student Center
Antoine Jordan, Director of Student Engagment, ext. 7146
The Office of Student Engagement sponsors activities and events that support a healthy student social life and enhance the campus community, manages the operation of the Student Center, advises the Student Government Association, The Student Events Board, Fraternity and Sorority Life, and offers support to student clubs and organizations. The office promotes and encourages a deep and meaningful co-curricular experience by providing students with opportunities to learn, discover, lead and grow. More information about the Office of Student Engagement can be found at https://www.washcoll.edu/people_departments/offices/student-engagement/index.php.
Darlene Ashley, Assistant Director for Campus Student Employment, ext. 7490
Office of Human Resources, ext. 7260
Business Office, ext. 7251
Students seeking campus employment can find the Student Employment link posted on the Career Development job search page: https://washcoll.studentemployment.ngwebsolutionscom/.
On Campus Positions
All students are required to take two Professional Development Workshops per academic year. The schedule can be found at the Center for Career Development’s webpage: https://www.washcoll.edu/offices/career-development/programs/professional-development-workshops/.
Employment preference for on campus jobs will be given to students whose financial aid package includes a federal work-study award.
All student employees who work on campus are required to complete the new employee Pay Pack and to submit the documents to the Student Employment Office prior to reporting for work. The Pay Pack can be obtained by visiting the Student Employment Office located in the Center for Career Development or can be downloaded at https://www.washcoll.edu/offices/human-resources/student-employment-forms.php.
The Pay Pack includes the following:
- Federal I-9 Form
- Federal and State Withholding Certificate
- Authorization for Automatic Direct Deposit
- Acknowledgement of receipt of the following College policies: Confidentiality, Drug, Alcohol, Firearms, and Use of Property.
Note: Form I-9 requires a student employee to show proof of identity and eligibility to work in the U.S. A list of acceptable documents to complete the form I-9 may be found at https://www.washcoll.edu/live/files/1797-i9-2pdf. Original documents must be presented to the Student Employment Office. Photocopies are not acceptable. A staff member of the Student Employment Office must review and verify the I-9 form.
Student employees must provide a voided check or a letter from their bank, on bank letterhead, with the bank’s routing numbers and the student employee’s account information for automatic payroll deposit. The direct deposit authorization also includes an acknowledgement of College Student Employment policies and other information regarding student employment, which is available to you online at http://www.washcoll.edu/offices/human-resources/student-employment.php.
Students are paid on a biweekly schedule. Students are required to enter their time electronically into WebAdvisor according to the due date listed on the pay schedule. A payroll schedule that includes pay period ending dates, submission dates and pay dates can be found at http://www.washcoll.edu/offices/human-resources/student-payroll.php.
If the student fails to submit their time by the due date, they are required to submit a manual time sheet to their supervisor immediately. The supervisor will authorize the hours on the manual time sheet and return it to the student. The student needs to submit the time sheets to the Business Office or the Student Employment Office for payment.
All student employees’ pay is automatically deposited directly to the checking or savings account designated on the Authorization for Automatic Direct Deposit on each payday. A payroll advice that details all payroll information will be available on Web Advisor on the pay date. Instructions for accessing this pay advice can be found at http://www.washcoll.edu/live/files/1592-how-to-access-pay-advices-for-students.