Campus Events, Programs, and Meetings

Until further notice, all on-campus events will be approved by a subcommittee of the Contingency Planning Group – the Events Working Group. The Events Working Group will use the criteria and regulations established in this document to evaluate the necessity and safety of all proposed events. Event requests will be evaluated following the designated campus alert level at the time. Please refer to the WC Event Policy Document for full details.

The Alert Levels are defined as follows:

gus green

Yellow Alert

GREEN/YELLOW 

Selected curricular and student engagement activities requiring in-person gathering will be allowed only if they are deemed essential for student learning or the student experience. Faculty, staff, and students may hold approved on-campus events provided they are mission-critical. Varsity athletic practices or competitions will be permitted utilizing NCAA, Maryland Department of PublicHealth, and CDC guidance around re-socialization of collegiate sports. Practices will be held under the direct supervision of athletic department staff and sports medicine staff, incorporating strict safety measures. 

Guests to events may only be members of our campus community unless the primary goal of the event is student recruitment. Outdoor events are preferable, but will follow capacity restrictions. Indoor events are less preferable to outdoor events; however, events and activities in indoor spaces will be considered, following capacity restrictions. Attendees must have the ability to maintain social distance and the mask policy will be in effect.

gus orange

ORANGE 

All scheduled campus events and group activities will be conducted virtually. This includes regularly-scheduled committee meetings, student organization meetings, group trainings, workshops, lectures, performances, panels, and social events.

Selected curricular activities requiring in-person gathering will be allowed only if they are deemed essential for student learning. Indoor events, with the exception of certain academic curricular activities, will not be allowed. Varsity athletic practices or competitions will be permitted utilizing NCAA, Maryland Department of PublicHealth, and CDC guidance around re-socialization of collegiate sports. Practices will be held under the direct supervision of athletic department staff and sports medicine staff, incorporating strict safety measures.

Indoor events, including athletic competitions, are not permitted with the exception of certain academic curricular activities. These activities must be approved by the Events Working Group. Outdoor events will be allowed but will be limited to 10 people, regardless of the maximum capacity of the space being used. Attendees must have the ability to social distance and must follow the mask policy.

gus red

RED - 

All scheduled campus events and group activities must be conducted virtually. This includes regularly-scheduled committee meetings, student organization meetings, group trainings, workshops, lectures, performances, panels, and social events.

Be Prepared for Changes or Cancellation

Please note that all in-person events are subject to last minute postponement or cancellation due to changes in the College’s operations as a result of a shift in the alert level (yellow to orange, or orange to red) or at the discretion of the Events Working Group or the Contingency Planning Group. As part of the planning process, event organizers are encouraged to develop a “rain plan” for in-person events should the campus alert level shift to a level that allows few or no in-person events.

Event Requests/Reservations

To secure approval for an in-person event, event organizers must submit the appropriate reservation form, which can be found on the Campus Events event planning webpage. This must be done regardless of the space the event organizer hopes to reserve for their event. All outdoor spaces - including tents added for the spring semester - must be reserved through the Office of Campus Events.