Campus Events

The Campus Events Office schedules use of campus space and manages campus-wide events, ceremonies, and lectures as well as smaller events.

READ THE WASHINGTON COLLEGE EVENT guide

Ready to book your event? Please use the form below to request your space. Click here to view tutorial for requests.

EVENT SPACE REQUEST

Still unsure about your event? Please continue reading below.

Scheduling Information

All dates for events should be reserved or discussed with the Campus Events Office before a speaker or guest is confirmed. 

The Campus Events Calendar is publicly viewable on AdAstra. You may find this useful when making your plans.

All requests for physical space indoor and outdoor should be requested through the form above. This includes but is not limited to, spaces for public events, lectures, or performances, and for the use of all public meeting halls and lobbies as well as conference rooms in academic buildings.

All requests for use of performance spaces (and accompanying lobbies) in the Daniel Z. Gibson Center for the Arts should be directed to the Office of Campus Events.

All requests for use of meeting spaces in the Miller Library should be directed to the Office of Campus Events.

Accessing College Calendars

A master calendar of College events is maintained by Campus Events. The schedule is accessible via AdAstra when you are logged in to your WC e-mail account. There is a tutorial linked here to assist you in accessing the system and calendar. Please contact the Campus Events Office for additional assistance and training.

Website Calendar, Community Calendars and other Off-Campus Sponsorship needs

The Campus Events Office can also add events to the College’s website main calendar. If you would like an event posted on the College website, please send an email to [email protected] with event title, dates and times, event description, RSVP links, and a square image for the thumbnail.

For events open to the public, we can also assist by adding them to the local town and county calendars. If you would like to add to these calendars, please email [email protected]

If you are looking for the information about communication needs, including press releases about events, please reach out to the Marketing and Communications team via the form below.

OFF-CAMPUS SPONSORSHIP FORM


All student organizations must use CampusGroups to schedule events and request space. Please see the Student Room Reservation and Planning Guide for more information. If you have questions about CampusGroups, please contact Student Affairs
.

 

Important Links

  • Student requests for events and study spaces have moved to CampusGroups!
  • The classroom space capacity list is back on the Office of Student Records and Registration Page. Here's a direct link. For questions about space capacities not on this list, please e-mail [email protected]
  • For faculty and staff- please fill out the Room Reservation Form to request space for an upcoming event. Please remember, this is not a guarantee for space. You will receive a confirmation from AdAstra(AAIS) for your request.
  • Need to place your catering order? View menus and order through Catertrax.

Resources for Visitors and Guests

The College is available as a rental venue for use by individuals and organizations for private and special events and catering including:

  • Meetings and Workshops
  • Meals and Special Catered Events
  • Private Special Events and Celebrations
  • Athletic Clinics and Camps
  • Summer Housing
  • Off-Site Catering / To-Go Food Options
  • Outdoor and Tented Events

You may also submit a request for more information.

For any additional questions, please contact [email protected] or (410) 778-7743.