Planning an Event

Attending a Conference

Click here to read our guidelines for attending a conference.

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Conference Planning

Booking requirements

Booking an event at Washington College is still easy and quick. Each group must

• Complete a Conference Services Event Inquiry Form
• Complete W-9 Form & ACH Form                                                                    The W-9 form is used to put you in the College Vendor System so we can assign a number to your contract

• Provide a Certificate of Insurance listing Washington College as Additionally insured. See Appendix A of the Contract for Details.
• If Applicable : Provide a current copy of MD Sales & Use Exemption Certificate
• Provide Schedule of Events
• Confirm Locations & Housing Assignments
• Confirm Dining & Catering
• Confirm Contact Information
• Review Minors on Campus Policy
• Sign and Initial Contract
• Return Contract with Deposit 1, Certificate of Insurance, and MD Sales and Use Form if applicable.
• Return Deposit 2
• Return Deposit 3
• Two weeks before event confirm final count and review details
• Pay final bill within 30 days