Accommodations Process

Accommodation requests are considered on an individual basis through an interactive process.

1. Complete the Public Accommodation Request form.
2. Provide supporting documentation (see guidelines below) using one of the following methods:
   1. Submit neuropsychological or psychoeducational reports by attaching it to the request form or using the contact information below. OR

   2. Have your health care provider submit the Accessibility Accommodation Documentation form directly to the Office of Academic Skills using the contact information below:

      The Office of Academic Skills Washington College 300 Washington Avenue, Chestertown, MD 21620 Phone: 410.778.7860 | FAX: 410.778.7884 | oasFREEwashcoll

   3. Once we receive the form and the supporting documentation*, you will be contacted via email with instructions for scheduling an initial meeting.
   4. During the initial meeting, your accommodation requests and the supporting documentation will be discussed with you.
   5. After the initial meeting, you will receive a decision letter outlining approved accommodations and information pertinent to your accommodation request.

*You will be contacted if we need more information from you or your diagnostician/healthcare provider. 

We accept two types of supporting documentation:

A neuropsychological or psychoeducational diagnostic report.
Most often this is a comprehensive evaluation completed when you were in high school. In some cases, you may submit an older report if it includes relevant diagnostic information. A 504 plan or IEP typically does not provide enough information but may be submitted with the diagnostic report because it may outline recommended accommodations.

The Accessibility Accommodation Documentation form.
This form must be completed and submitted by a licensed health care provider who specializes in a field consistent with the diagnosed condition, i.e. the College will not accept documentation from a psychiatrist for a diagnosis of a gastrointestinal disorder. To avoid any conflict of interest, documentation must be provided by non-family health care providers. 

If an accommodation request is denied, you have the right to appeal the decision. To do so, please email Alex Yates at ayates3FREEwashcoll.

1. Login to Accommodate.
2. Click on the “Accommodations” tab and scroll down to “Semester Request.”
3. Then select the accommodation, semester, and course. You will have to follow these same steps for each accommodation.
4. To do so, click on the “Request Additional Accommodation” button. You also have the ability to add comments for each accommodation if necessary. For the note-taking accommodation, please only select those courses for which you are requesting notetakers.
5. Once you have requested all accommodations, please click the “Submit” button.

As soon as your semester requests have been processed, you will receive a Semester Letter of Accommodation via email. Your professors will receive also receive a copy. You are required to schedule a meeting with your professors within the first two weeks of class so that you have the opportunity to review and discuss the approved accessibility accommodations.

Students with disabilities may request accessible residential accommodations. These accommodations could include housing placement, meal plan modifications, assistance animals, as well as other accommodations such as accessible parking. The process for residential accommodations is the same as any other accommodation.

Log into Accommodate

If you wish to appeal your accommodation decision, please provide a written account of your concern to the Provost, Dr. Kiho Kim (kkim2FREEwashcoll). In your written account, please include the following:

• Name and contact information for individual seeking appeal
• Timeline of events
• Description of relevant facts
• Include the pertinent/relevant documentation
• Statement of the issues and/or problem
• Remedy Request
• Signature of Individual Seeking Appeal