Accessibility accommodations may be requested at any time, incoming students should submit their requests as soon as they have been assigned a student ID# and college email address. Incoming Fall students typically start to submit requests in June. Incoming Spring students submit their requests in January.
It is important to note that accessibility accommodations are not retroactive and some accommodations and auxiliary aids, such as digital textbooks or other assistive technologies could take longer to arrange.
Please also note that the submission of documentation from a healthcare provider only does not automatically approve an accommodation. Accommodations are not considered approved until a meeting has taken place, documentation has been reviewed, and the student has received the Official Letter of Accommodation.
Accommodation requests are considered on an individual basis through an interactive process.
Step 1: Complete the Public Accommodation Request form.
Step 2: Provide supporting documentation (see guidelines below) using one of the following methods:
(a) Submit neuropsychological or psychoeducational reports by attaching it to the request form or using the contact information below.
(b) Have your health care provider submit the Accessibility Accommodation Documentation form directly to the Office of Academic Skills using the contact information below:
The Office of Academic Skills Washington College | 300 Washington Avenue | Chestertown, MD 21620 Phone: 410.778.7860 | FAX: 410.778.7884 | firstname.lastname@example.org
Step 3: Once we receive the form and the supporting documentation*, you will be contacted via email with instructions for scheduling an initial meeting.
Step 4: During the initial meeting, your accommodation requests and the supporting documentation will be discussed with you.
Step 5: After the initial meeting, you will receive a decision letter outlining approved accommodations and information pertinent to your accommodation request.
*You will be contacted if we need more information from you or your diagnostician/healthcare provider.
We accept two types of supporting documentation:
(a) A neuropsychological or psychoeducational diagnostic report. Most often this is a comprehensive evaluation completed when you were in high school. In some cases, you may submit an older report if it includes relevant diagnostic information. A 504 plan or IEP typically does not provide enough information but may be submitted with the diagnostic report because it may outline recommended accommodations.
(b) The Accessibility Accommodation Documentation form. This form must be completed and submitted by a licensed health care provider who specializes in a field consistent with the diagnosed condition, i.e. the College will not accept documentation from a psychiatrist for a diagnosis of a gastrointestinal disorder. To avoid any conflict of interest, documentation must be provided by non-family health care providers. The form may be downloaded here: PDF | .DOCX
Policies regarding documentation and the interactive process are consistent with Section 504/ADA laws and the Association on Higher Education and Disability (AHEAD) best practices principles which can be downloaded here: PDF | .DOCX .
If an accommodation request is denied, you have the right to appeal the decision in writing to the Section 504/ADA Coordinator at the contact information below:
Ursula Herz Associate Dean of Students/Director of Residential Life
300 Washington Avenue
Chestertown, MD 21620
Phone: 410.778.7752 | FAX: 410.778.7850 email@example.com
- Login to Accommodate.
- Click on the “Accommodations” tab and scroll down to “Semester Request.”
- Then select the accommodation, semester, and course. You will have to follow these same steps for each accommodation.
- To do so, click on the “Request Additional Accommodation” button. You also have the ability to add comments for each accommodation if necessary. For the note-taking accommodation, please only select those courses for which you are requesting notetakers.
- Once you have requested all accommodations, please click the “Submit” button.
As soon as your semester requests have been processed, you will receive a Semester Letter of Accommodation via email. Your professors will receive also receive a copy. You are required to schedule a meeting with your professors within the first two weeks of class so that you have the opportunity to review and discuss the approved accessibility accommodations.