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Offices & Services

Transportation Services

Using a Campus Vehicle

Interested in reserving a campus vehicle?  Here’s the information you’ll need to know…



Please note: Washington College vehicles are limited to a 200 mile radius from the campus.
Who may drive/reserve vehicles?

Vehicles may only be reserved by faculty, staff, and student workers/club presidents with staff or advisor approval for use on school related activities.  Personal use of vehicles is not allowed.

The college vans may be driven by all approved campus drivers (students, faculty and staff).  Campus buses may only be driven by approved faculty and staff.

The college has several drivers on staff who may be hired to drive for various events. Any department interested in hiring a driver is responsible for making all necessary arrangements. As of September 1st 2014, payroll drivers may not use their personal vehicles for college-related travel. They may still be hired by individuals. To receive contact information for these drivers, please contact Transportation Services at 410-778-7838.


What vehicles are available for use?

College vehicles may be used for college business by any approved member of the college faculty, staff or student organization.  Under no circumstances are college vehicles allowed for personal use. 

The college offers the following:

  • Three (3) 14-passenger minibuses
  • Three (3) 7-passenger minivans
  • Five (5) 4-passenger sedans
  • One (1) 5-passenger sedan

All vehicles are offered on a first come, first served basis.

Minibuses are located in the parking lot next to Buildings and Grounds.

All sedans and minivans are located in the Stadium parking lot on the upper level in the designated Motor Pool area.

How much does it cost to use a vehicle?

Below is the new Motor Pool Rate Table, effective August 26, 2019: 


Vehicle Types                 


Small Sedan
(4 passenger) 

$15.00 per day or $.40/mile, whichever is greater 

Mid-size Sedan
(5 passenger)

$20.00 per day or $.45/mile, whichever is greater 

(7 passenger)

$25.00 per day or $.55/mile, whichever is greater 

(14  passenger)

$30.00 per day or $.65/mile, whichever is greater 


In addition to these new rates the following charges will be assessed: 



Cleaning Fee 

$25.00 minimum 

24-hour Cancellation fee 


Late return fee 


Damage to vehicle 

Department will be billed the amount charged by the repair shop to fix any damage. 


Refueling fee



When can I pick up a vehicle?

Vehicles may be picked up at the day and time specified when making the reservation and not before.  If you are departing early in the morning, you may pick up keys after 3:00 p.m. the day before—this does not mean that you may take the vehicle at that time. Each vehicle has multiple sets of keys, and the vehicle you have reserved for the next day may still be in use by another department. 


How do I reserve a vehicle?

To reserve a vehicle, complete the following form:

Please be prepared to supply the following:

  • Date(s) of the Trip
  • Type of Vehicle (Van/Bus)
  • Number of Vehicles
  • Driver’s Name
  • Time Leaving
  • Time Returning
  • Department Name
  • Budget code and Budget Name
  • Destination

Forms must be completed for each planned trip.  We cannot accept multiple dates on one form.


Please contact the Transportation Services Office at 410-778-7838.