Offices & Services

Transportation Services

Using a Campus Vehicle

Interested in reserving a campus vehicle?  Here’s the information you’ll need to know…



Please note: Washington College vehicles are limited to a 200 mile radius from the campus.
Who may drive/reserve vehicles?

Vehicles may only be reserved by faculty, staff, and student workers/club presidents with staff or advisor approval for use on school related activities.  Personal use of vehicles is not allowed.

The college vans may be driven by all registered campus drivers (students, faculty and staff).  Campus buses may only be driven by registered faculty and staff.

The college has several drivers on staff who may be hired to drive for various events. Any department interested in hiring a driver is responsible for making all necessary arrangements. As of September 1st 2014, payroll drivers may not use their personal vehicles for college-related travel. They may still be hired by individuals. To receive contact information for these drivers, please contact Transportation Services at 410-778-7838.


What vehicles are available for use?

College vehicles may be used for college business by any approved member of the college faculty, staff or student organization.  Under no circumstances are college vehicles allowed for personal use. 

The college offers the following:

  • Four (4) 14-passenger minibuses
  • Three (3) 7-passenger minivans
  • Two (2) 4-passenger mid size sedans

All vans are offered on a first come, first served basis.

How much does it cost to use a vehicle?

The only charge for using a campus vehicle is gas.  Upon your return, Buildings and Grounds will refill the gas tank and bill your department with the cost of the gas.  It is the responsibility of the driver to ensure the vehicle is left in good condition. 


All trash must be removed from the vehicle before the key is returned to Transportation.  Failure to do so may result in a $25.00 cleaning fee.


When can I pick up a vehicle?

Vehicles may be picked up at the day and time specified when making the reservation and not before.  If you are departing early in the morning, you may pick up keys after 2:00 p.m. the day before—this does not mean that you may take the vehicle at that time. Each vehicle has multiple sets of keys, and the vehicle you have reserved for the next day may still be in use by another department. 


How do I reserve a vehicle?

To reserve a vehicle, complete the following form:

Please be prepared to supply the following:

  • Date(s) of the Trip
  • Type of Vehicle (Van/Bus)
  • Number of Vehicles
  • Driver’s Name
  • Time Leaving
  • Time Returning
  • Department Name
  • Budget code and Budget Name
  • Destination

Please contact the Transportation Services Office at 410-778-7838.