Offices & Services

Student Handbook

Leave of Absence and Withdrawal Procedures

Leave of Absence and Withdrawal Procedures

These procedures apply to leaves of absence and withdrawals, including medical leaves of absence and medical withdrawals.

Staff in the Provost’s office and/or the Vice President for Student Affairs determines whether a student is on leave or withdrawn. They also make sure that the student and parents are informed of the student’s responsibility for contacting Financial Aid, the Business Office, Student Affairs, the Dean’s Office, and the Registrar to complete the Withdrawal/Leave of Absence form, and may help the student to do so, as outlined under “Withdrawal from the College” in the College catalog. In the case of a medical withdrawal, the Associate Provost writes a letter to the student confirming his or her withdrawal and the secretary to the Associate Provost e-mails this information to the relevant College offices. Staff in the Provost’s office and/or the Vice-President for Student Affairs office also determines whether a student is approved to return to the College from a leave or a withdrawal.

 In cases of withdrawal or leave, campus contacts with students and parents are limited to designated staff members to prevent misunderstanding and make sure that students and parents have all the information they need to make decisions. The Associate Provost and the Associate Vice President for Student Affairs are the primary contact persons for students and parents. The Directors of Health Services, Counseling Services, Financial Aid, and the Manager of Accounts Receivable are available to discuss matters in their specific areas with students and their parents.