Offices & Services

Office of the Registrar

Registration Instructions

Getting ready to register? This page contains the schedule of advising and registration as well as important deadlines to remember when registering for courses. This page should be used in conjunction with the To-Do List page for the Spring 2018 semester.

Sophomores, Juniors, and Seniors: if you need help learning to use the Student menu on WebAdvisor, download the step-by-step visual walkthrough guide to registering, visit the Using WebAdvisor for Students page on this site, or click on the Help button within WebAdvisor itself.  Freshmen can visit the Student Planning website for more information on how to use the Student Planning system for registration.

Spring 2018 Schedule

The current edition of the Spring 2018 course schedule can be found here. This page lists courses organized by subject prefix and department. Once registration begins, courses listed in black will have open seats and those listed in red have no seats remaining. Most closed courses permit you to add your name to a waitlist even though a seat is not available.

Important Dates for Spring 2018 Registration

Registration for Spring 2018 is divided into three distinct time periods.

  • Priority registration for individual classes 
  • Online Drop/Add for all students
  • Paper Drop/Add for all students

The priority registration period begins midway through October and continues for three weeks, providing each class with a specific registration window. Then, toward the end of the semester, the online Drop/Add period for all students will begin. This period runs through the Friday before the start of the spring semester.  The paper Drop/Add period then begins and lasts for the first two weeks of the semester.

Priority Registration Period

All students who plan to return to Washington College in the spring must register during the priority registration period in order to secure their seat in courses and to avoid lapses in scholarship and financial aid eligibility. Students must schedule an appointment with their faculty advisor during the same week as their registration date. Appointments begin on Monday of the given week and online registration begins on the subsequent Friday. The calendar of advising and registration is as follows:

Class Advising Begins Registration Begins
Returning Seniors Monday, October 16 Friday, October 20
Returning Juniors
Monday, October 23 Friday, October 27
Returning Sophomores
Monday, October 30 Friday, November 3
Returning Freshmen
Monday, November 3 (Advising Day is November 8) Friday, November 10
Online Drop/Add Period

Beginning on Monday, November 20, WebAdvisor (and this year, Student Planning) will open for online registration changes. All changes made during this time incur no financial penalty. This online registration window lasts until Friday, January 19 (the Friday before spring classes start). Any student who did not enroll in courses during the priority registration period should ensure that any restrictions have been cleared before Commencement weekend so that they can add courses to their next semester schedule during the online Drop/Add period.

Waitlists: The automatic waitlist process will run every 24 hours throughout the second online Drop/Add period, ensuring that students on the waitlist are moved into available seats as quickly as possible. Students receive an automated email when this occurs, which reminds them to verify their schedule on WebAdvisor or Student Planning and make adjustments if necessary. Click here for more information about how waitlists function at WC.

Paper Drop/Add Period

Once the semester begins on Monday, January 22 students may only make registration changes in writing via a paper Drop/Add slip. Course additions require the signature of both the course instructor and the student’s faculty advisor. Course drops only need approval by the faculty advisor and may incur tuition a tuition penalty.

Students are reminded that non-attendance does not constitute a drop. Professors take attendance and the Registrar’s Office makes every effort to contact non-attending students, but it is the student’s responsibility to ensure that his or her course schedule matches the courses they are attending before the start of the semester and again before the end of the Drop/Add period.

Waitlists: During the paper Drop/Add period, the waitlists are frozen; course instructors may approve students to add their course by signing the paper Drop/Add slip. Note: Only department chairs may authorize over-enrollment beyond the listed capacity of a course section. Click here for more information about how waitlists function at WC.

Holds and Restrictions

The following circumstances will result in a hold on your account that will prohibit you from registering:

  • If you have an outstanding balance on your student account in the Business Office.
  • If you have an Academic or Administrative “no registration” hold placed by the Provost’s Office, Student Affairs, or Health Services.

You may check your holds and restrictions on WebAdvisor prior to the beginning of the registration period to make sure that you are clear for registration. Click on the “Registration Status & Time” link to confirm that you have no active holds. For freshmen using Student Planning, you have the option to check your hold on WebAdvisor, but you will also be notified in Student Planning if there is a hold.

Waitlists

When a section appears as “closed” or “waitlisted,” students may attempt to add themselves to the waitlist for that section. While not all courses allow waitlisting, most departments at WC use waitlists to some extent. Frequently the waitlist will employ a ranking that awards a higher position based on class (seniors, then juniors, etc.) and academic program (majors, then minors, then non-majors, etc.).

The Registrar’s Office will run a daily waitlist clearance process during the registration periods specified above. This process automatically adds the highest ranked student to an available seat in any waitlisted section.

Students should be aware that waitlist rules prohibit adding oneself to the waitlist for a section if they are already registered for a different section of the same course. Additionally, any student nearing the top of a waitlist must be sure to clear any schedule conflicts that may prevent the Registrar’s Office from adding them to the section when a seat becomes available. A staff member from the Registrar’s Office will typically contact a student who has such a conflict via email and grant them one business day to adjust their schedule. After 24 hours, the available seat will be offered to the next student on the waitlist. Thus, it is imperative that students continually check their @washcoll.edu email account for such notifications.

Independent Study

Proposals for independent study or on-campus research should be submitted to the Registrar’s Office during the open registration period using an Independent Study / On-Campus Research Registration form (printable | interactive). Your plan of study must be developed in consultation with a faculty member who must sign the form before submission. The department chair must also approve the proposal. The Registrar’s Office will add the registration to your academic record once the proposal has been approved.

Internships

Students wishing to earn College credit for internships (including off-campus research) must submit a proposal and registration form to the Assistant Dean For Academic Initiatives, Dr. Andrea Lange. More information about beginning your search for internships, externships and job shadowing opportunities can be found on the Internships page. Once the Assistant Dean approves a for-credit internship, the Registrar’s Office will register the student in the relevant course.

Senior Capstone Experiences

Department chairs notify the Registrar’s Office of which students should be enrolled in each Senior Capstone Experience section. Students do not register themselves in this course. More information about the process of completing an SCE prior to graduation is available on the individual department pages.

Questions and Problems

If you have any questions about registration or problems while using WebAdvisor or Student Planning, please contact registrar@washcoll.edu or you may submit a Registration Help Request. We will respond to your questions within one business day. You should contact the Registrar’s Office in the following situations:

  • If you are blocked from registration because of pre-requisites that you have already fulfilled.
  • If you want to change the credit type of a course to AUDIT or PASS/FAIL after registering.
  • If you need faculty permission to enroll in a course. The professor must also send an email granting this permission to registrar@washcoll.edu.
  • If you have any other problems using WebAdvisor or Student Planning for online registration.

If you have technical problems with WebAdvisor or Student Planning (e.g. login/password), please contact the Help Desk via email or 410-778-7777.