Offices & Services

Office of the Registrar

Incomplete Grade Process

When an instructor assigns an Incomplete grade to an undergraduate student, the instructor has until Friday of the third week of the subsequent semester to submit a grade change. The Registrar’s Office sends a memorandum to all affected students during the first week of the semester (two weeks prior to the grade deadline). This memo reminds the student of his/her obligation to submit outstanding coursework leaving enough time for the instructor to turn it around and submit a final grade. Instructors are encouraged to follow up with the student and to set clear expectations about the deadline for coursework when first offering the Incomplete grade option.

All grade changes must be submitted using the Grade Update Form. This is an interactive form, which will permit the grade change to be submitted to the Registrar via email attachment. (We request that you save the file with a different filename prior to attaching it to your email.) A grade change supplied directly in the body of the email itself cannot be accepted.

Any grade that remains unchanged after the deadline will be changed to an “F” by the Registrar.

The Registrar’s Calendar lists specific deadlines for all Incomplete grades each semester.