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Offices & Services

Human Resources

Tuition Programs

Washington College offers employees and their dependents the opportunity to participate in a variety of tuition programs. Program information, eligibility guidelines and application process can be found under each program heading. 

Tuition Programs

  • Tuition Waiver for Employees

    ELIGIBILITY

     

    Full-time Employees:  Upon employment, all regular full-time employees are eligible to enroll in the next semester for undergraduate and graduate courses at Washington College. If a course takes place during the employee’s normal working hours, the employee is responsible for making up any missed work time. If an employee works less than a full-time schedule for a year, or changes to a part-time status, the benefit amount may be prorated or reduced accordingly.

    Part-time Non Benefit-Eligible Employees:  Employee Tuition Waivers are not available to part-time non benefit-eligible employees.

    Temporary Employees:  Employee Tuition Waivers are not available to temporary employees.

     

    LIMITATIONS AND EXCLUSIONS

     

    1. Eligibility for tuition benefits in no way guarantees admission to the College nor obligates the Admissions Office to automatically accept an employee or their dependents for admissions.
    2. Tuition Waiver is limited to waiver of tuition and does not include independent study.
    3. The employee is responsible for all other costs of attending Washington College including registration fees and books.
    4. An employee may take no more than two courses per semester.
    5. All courses require a minimum enrollment prior to the admittance of employees and/or dependents as Tuition Waivers.
    6. Undergraduate tuition benefits are tax exempt

     

    Admissions and Registration Procedures

     

    If taking courses only (not to apply to a degree program)

    1. Download the Employee Tuition Waiver and Registration Form (PDF).
    2. Complete the form, sign, and obtain signature of supervisor. Return to the Office of Human Resources for verification of eligibility and approval.
    3. Submit the form to and register for classes through the Registrar’s Office, Bunting Hall, lower level.

    If degree seeking

    1. Complete an admissions application. Upon notification of acceptance, proceed to the next step.
    2. Download the Employee Tuition Waiver and Registration Form (PDF).
    3. Complete the form, sign, and obtain signature of supervisor. Return to the Office of Human Resources for verification of eligibility and approval.
    4. Register for classes through the Registrar’s Office, Bunting Hall, lower level.
  • Tuition Waiver for Spouses, Domestic Partners and Dependents

    DEFINITIONS 

     

    • Dependents: Dependent children are defined as natural-born or legally adopted children, step-children or children for whom the employee is a legal guardian, who are less than twenty-six years of age, dependent upon the employee for more than one-half of their support, and their primary residence for the past twelve months has been with the employee.
    • Spouse: Spouses are defined as two individuals who are legally married as defined by the State of Maryland.
    • Domestic Partners: To be eligible to receive benefits, the employee and his/her partner must satisfy all of the criteria for Domestic Partnership, and the employee and partner must complete and sign the College’s Certification of Domestic Partnership. Please refer to Washington College’s Domestic Partner Policy.

     

    Eligibility

    • Full-time Employees: Eligibility to participate in the Tuition Waiver program for all full-time employee’s spouses, dependent children and domestic partners begins at the time of employment. The Tuition Waiver is available for only two members of a full-time employee’s immediate family during any one semester unless approval for additional members is obtained by the Vice President of Finance and Administration. If an employee works less than a full-time schedule for a year, or changes to a part-time status, the benefit amount may be prorated or reduced accordingly.

     

    • Part-time Non Benefit-Eligible Employees: Dependent Tuition Waivers are not available to dependents of part-time non benefit-eligible employees.
    • Temporary Employees: The Tuition Waiver is not available to dependents of temporary employees.

     

    Limitations and Exclusions

    1. Eligibility for tuition benefits in no way guarantees admission to the College nor obligates the Admissions Office to automatically accept an employee or their dependents for admissions.
    2. Tuition Waiver is limited to waiver of tuition and does not include independent study.
    3. The employee is responsible for all other costs of attending Washington College incurred by their spouse or dependent including registration fees and books.
    4. All courses require a minimum enrollment prior to the admittance of employees and/or dependents as Tuition Waivers.
    5. Undergraduate tuition benefits are tax exempt.
    6. Eligibility is generally limited to 8 semesters.  Additional semesters will require approval of the employee’s supervisor, Director of Human Resources and Vice President of Finance and Administration.  Tuition granted for summer courses may be used to offset the tuition benefit in later semesters such that the benefit received does not exceed 8 semesters of full-time tuition.
    7. Dependents are required to complete the college’s Financial Aid application process. Tuition Waiver may be reduced by any outside scholarships or aid. For more information regarding the college’s Financial Aid process, please visit http://fa.washcoll.edu/ .

     

    Admission and Registration Procedures

     

    If taking Courses Only (not to apply to a degree program)

    1. Download the Dependent Tuition Waiver and Registration Form (PDF).
    2. Complete the form, sign, and obtain signature of supervisor. Return to the Office of Human Resources for verification of eligibility and approval.
    3. HR will submit the form to and register for classes through the Registrar’s Office, Bunting Hall, lower level.

    If applying for graduate or undergraduate degree

    1. Complete an Admissions and Financial Aid application. Upon notification of acceptance, proceed to the next step.
    2. Each Spring semester, download the Dependent Tuition Waiver and Registration Form (PDF).
    3. Complete the form, sign, and return to the Office of Human Resources for verification of eligibility and approval.
    4. HR will submit the form to and register for classes through the Registrar’s Office, Bunting Hall, lower level.
    5. All course billings for employee dependents who are admitted undergraduate students must be submitted to the Director of Student Financial Aid , CAC, third floor.
  • Tuition Exchange for Dependents

    Washington College is associated with the Tuition Exchange national scholarship exchange program for institutions of higher education. The program allows dependents of eligible full-time employees, an opportunity to earn a scholarship at more than 530 colleges and universities nationwide. It also allows dependents of employees at other membership institutions an opportunity to earn a scholarship at Washington College. Both incoming and outgoing scholarships are based on the membership institution’s regular admissions processes.

    A list of participating institutions can be found on the Tuition Exchange Website.

    The Tuition Exchange Program is administered by the Registrar’s Office at Washington College.

    Eligibility

    This benefit is only available to dependents of full-time benefit-eligible employees.  Dependents of part-time or temporary employees are not eligible for this benefit.

    Limitations and Exclusions

    1. Eligibility alone does not guarantee student acceptance into an institution or a scholarship award.
    2. Not all participating institutions provide full tuition scholarships.
    3. Participating institutions must maintain the required balance between the number of students it sends out and the number of students it brings in.
    4. Regular admission policies for the host institution apply.

     

    Admissions and Registration Procedures

    To apply for a Tuition Exchange Scholarship, employees must notify the Registrar’s Office twelve (12) months before your dependent plans to enroll.

    1. Download the Tuition Exchange Application (PDF).
    2. Complete the application, sign, and Return to the Office of Human Resources for verification of eligibility and approval. If you are completing the form for your dependent’s freshman year and acceptance is pending, please indicate the top 3 schools your dependent is considering and note “Acceptance Pending.”
    3. Submit approved Tuition Exchange Application to the Registrar’s Office for processing.
    4. Confirmation of Tuition Exchange approval is usually made no less than 150 days prior to the student’s expected start date at the institution.
    5. Please refer to the Tuition Exchange Award Process Information page for FAQs and information regarding the award process.
    6. Each year that the dependent remains in college, the existing Tuition Exchange benefits must be re-certified using the Tuition Exchange Annual Renewal Form (PDF).

    Tuition Waiver/Exchange Benefits for Spouse and Dependent Children of Deceased, Totally Disabled or Retired Employees

    • In the Event of Death or Total Disability During Active Service
      The spouse/dependent children of an eligible employee who has completed 10 years of continuous service and who dies while in active service to the College will be granted the same tuition waiver/exchange benefits as are then available to spouses and dependent children of current active employees. This benefit is limited to the spouse and dependent children at the time of the employee’s death or disability. The definition of totally disabled is an employee who meets the requirements to receive benefits under the College’s long term disability insurance policy.The eligibility requirements for tuition waiver/exchange will remain the same as for active employees. The portion of tuition waived will be the same as the portion of tuition waived for spouses and dependents of active employees at the time of enrollment.

     

    Benefits for the Spouse/Children of Eligible Retired Employees

    The spouse/dependent children of certain eligible retired employees will be granted tuition waiver/exchange benefits. In order to be eligible, the retired employee will have had a minimum of 15 years of continuous service to the College immediately prior to retirement, and at the time of retirement have combined years of service and age greater than or equal to 80. This benefit is limited to the spouse and dependent children at the time of the employee’s retirement. The eligibility requirements for tuition waiver/exchange will remain the same as for active employees. The portion of tuition waived will be the same as the portion of tuition waived for spouses and dependents of active employees at the time of enrollment.

  • Educational Assistance Program for Employees

     

    Washington College’s Educational Assistance Program is designed to help pay educational costs for staff that want to improve job skills and knowledge related to their present job as well as prepare for future advancement.

    Eligibility

    This benefit is only available to full-time benefit-eligible employees.  Part-time or temporary employees are not eligible for this benefit.

    • Full-time Employees: At the time of employment Washington College may assist in paying educational costs for approved outside educational courses for regular full-time exempt and non-exempt staff. This policy applies to regular full-time exempt and non-exempt staff.

    Please note: Policies governing Faculty Development appear in the Faculty Handbook.

    Qualifications

    To qualify for a subsidy under the Educational Assistance Program, the following conditions must be met:

    1. Requests for benefits must be made prior to enrollment in the course.
    2. The course must be conducted by a recognized nonprofit college or university, or by an educational institution accredited by nationally recognized agencies or associations (under certain circumstances, this may include correspondence courses, trade, or technical courses).
    3. The course must have a direct bearing on the employee’s work for the College and be closely related to the employee’s future job goals. Courses that have a direct bearing on an employee’s current work will receive priority over future job goals.
    4. The employee must complete the course with a C or better, or the equivalent grade. Transcripts must be submitted as proof of satisfactory course completion. If the employee does not pass the course, they must repay the College for the course and all related costs.

    Limitations and Exclusions

    1. Participation in the program is entirely voluntary and subject to availability of college funds.
    2. Each employee may choose which course they would like to enroll in. The course must be related to the employee’s present or future job goals with Washington College.
    3. Washington College will subsidize 75% of the employee’s actual cost (that is, the total tuition, registration fees, required text books and laboratory fees, less any payments received by the employee from assistantships, scholarships, veterans’ educational benefits, etc.).
    4. Washington College’s expense is limited to $1,000 per employee in any fiscal year. The maximum amount will be periodically reviewed as tuition and related costs increase.
    5. This program does not apply if the employee’s attendance at an outside educational course is at the College’s request. In such cases, costs are either billed to or prepaid by the College, which pays the full amount.
    6. Presently educational assistance subsidies are not taxable income as long as the course is clearly related to the current position. An example would be if the course is needed to maintain or improve skills in the current position. Educational Assistance is an area of the tax laws that has been modified, and employees should be aware that the present treatment may change at any time.
    7. If the employee leaves the College before completing the course, the employee must repay the College for the course and all related costs. In addition, if the employee leaves the College within one year of completion of the course, the College will be reimbursed for the course and related costs in full.

    Application and Payment Procedures

    1. Complete the Education Assistance Program Application (PDF).
    2. Requests for Educational Assistance must be approved by the supervisor, department head, and the Director of Human Resources prior to enrolling in the course. Requests for Tuition Assistance at educational institutions must be submitted to the Office of Human Resources by June 1st of the year before the fiscal year it is to be effective. Late submissions will be accepted but may be denied if funds are not available.
    3. After approval is obtained, the employee submits invoice or bill, outlining the course costs to the Office of Human Resources. Human Resources will request that a check be issued payable to the institution where the employee is taking the course.