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Human Resources

Frequently Asked Questions

Q. How does the Washington College Recruitment Process work?

A. Washington College Recruitment Process:

1. The Hiring Official submits a request to recruit for a vacant or new position to the Department Head, Finance Department, and the Office of Human Resources,

2. Upon approval by the Department Head, Finance Department, and the Office of Human Resources, the vacant position is posted on the Washington College Employment Opportunities page, opened on the applicant portal, Consensus, and advertised in various publications. 

3. Applicants apply to the vacant position through the applicant portal, Consensus.

4. The Hiring Official meets with the designated Search Committee to review the completed applications received through Consensus. 

5. The Hiring Official and the Search Committee conducts reference checks on applicants. The Hiring Official and the Search Committee selects 3-5 candidates to interview. 

6. The Hiring Official contacts applicants directly to schedule an interview. 

7. Based upon the interview, qualifications of the applicant and reference checks, the Hiring Official and the Search Committee make a hiring recommendation to the Office of Human Resources. 

8. The Office of Human Resources extends a written offer of employment to the applicant upon successful completion of the background check. 

Application Process
Q. The job I want to apply for isn’t listed. Can I still apply or submit my resume?

A. Washington College only accepts applications and applicant materials for vacant positions as listed on our Employment Opportunities page. Applicants should only apply to vacancies that they qualify for. If a desired position is not listed, the applicant should check the Employment Opportunities page at a later time. 

Q. Can I apply by using a paper application or by sending my resume via e-mail, mail or fax?

A. We no longer accept paper applications/resumes via email, mail or fax. All applications must be submitted through our online applicant portal, Consensus. 

Q. I don’t have a computer or I am unable to access the Consensus applicant portal. How can I submit my application? 

A. The Public Library has computers available for public use. The Office of Human Resources also has computers available for applicant use. To apply, visit us at 500 Washington Avenue in Chestertown Maryland. We are located next to Rita’s Ice Cream and across the street from Citgo. Please note: If you are not using your personal computer to access the Consensus applicant portal, have your required documents (Letter of Interest, CV/Resume, References) available on an external flash drive, CD or saved in your email so that you can upload them to your application. 

Q. Do I need an email address to use the online application process?

A. Yes. If you do not have one, you will need to create one. Free email accounts are available from major web-service providers such as Yahoo! (Yahoo! Mail), Microsoft (MSN Hotmail, or Windows Live Mail) or Google (Gmail).

Q. How many jobs should I apply for?

A. You should only apply for jobs that you qualify for. Washington College only accepts applications from those candidates who meet the minimum qualifications. All jobs have a minimum qualification section in the description. You should make sure that you meet these qualifications. 

Q. Can I reuse my online application for multiple job openings?

A. No,application materials must be submitted by vacancy. There are search committees established for each search. Application information from one vacancy cannot be used to apply for another vacancy. 

Q. How can I get assistance with the online application system?

A. Please refer to the Consensus Applicant Guide or browse the FAQs below for possible answers to your questions. If you require further assistance, please contact the Office of Human Resources by emailing employment@washcoll.edu or calling 410-778-7298.

Q. I attempted to upload my supporting materials through the online application system, but I received an error message. How can I submit my supporting materials? 

A1. Verify that your supporting materials meet the system requirements. The system accepts only Microsoft Word (.doc), Adobe Acrobat (.pdf), and Text (.txt) files with a maximum file size of 2MB each. If your document is too large or does not meet the file type requirements and cannot be converted to a .doc, .pdf or .txt, please contact the Office of Human Resources for an alternative submission method.

A2. Uploading more than four documents? See the next question.

A3. What browser are you using? Internet Explorer is the preferred browser for use with the Consensus Applicant Portal. 

If you continue to receive an error message or require technical assistance, please contact the Office of Human Resources by emailing employment@washcoll.edu or calling 410-778-7298.

Q. I have multiple documents that I would like to upload to support my application, but there are only four sections to upload my materials (Letter of Interest, CV/Resume, References, Other). How can I submit additional materials?

A. If you have more than four documents you would like to upload, please combine into one Word (.doc) or PDF file and upload under “Attach Other Document.” 

  • Please click here for instructions to combine multiple documents into a single PDF. 
  • Please click here for instructions to combine multiple documents into a single word file. 
Q. How can I be sure that my electronic application was received?

A. Upon successful submission of the application, applicants will receive an email from employment@washcoll.edu with a confirmation number. This confirms that your application was successfully submitted. Keep this number for  reference.

Q. How long is my application valid?

A. Until the search is closed/position is filled. Application information from one vacancy cannot be used to apply for another vacancy. 

Q. How can I make corrections to my application and upload new or additional documents?

A. You may log in into Consensus at any time during the open recruitment period to make corrections to your applicant profile or to attach additional or revised documents. New attachments replace original attachments within the same vacancy.

Q. What is the salary range for each job?

A. Salary is determined during the hiring process. 

Selection Process
Q. How long does it take to fill a job vacancy at Washington College?

A. The length of searches vary depending on a variety of factors. Some jobs are filled quickly while others may take a few months. Many factors go in to creating a timeline such as availability of the search committee members, applicant schedules, room availability, and others. Only applicants selected for an interview will be contacted.

Q. Does everyone who applies get an interview?

A. No, only the most competitive applicants will be interviewed for a job. Each applicant pool is different, so you may be extremely competitive in one applicant pool but not another for the same job type because of different applicants in the different pools. Hiring officials will interview those candidates that are most qualified. Those who do not meet the minimum qualifications will not be interviewed. 

Q. I applied weeks ago but haven’t heard anything from the hiring department. What should I do?

A. You may check the status of the position by visiting the Employment Opportunities Page. All positions will remain open until filled. If a position is still listed, applications are still being accepted and/or reviewed. If a position no longer appears on the Employment Opportunities Page, the position has been filled.

Hiring Process
Q. Does Washington College conduct background checks?

A. Yes, Washington College conducts background checks on all potential hires. 

Q. How will I know if I am selected for a vacant position?

A. The Office of Human Resources will extend a written offer of employment to the applicant upon successful completion of the background check.