College Affiliated Student Travel
The information contained on this page is for students participating in one of the following programs, and/or receiving College funds for an international research project or internship.
- Cater Society of Junior Fellows
- CISabroad Internships
- College funded research or travel internationally
- Creative Learning
- IFSA-Butler Internships
Students participating in or traveling through any of the aforementioned programs should complete this
as soon as their trip is confirmed. Please complete this form no later than 1 month ahead of travel.
Though students who choose to travel abroad are ultimately responsible for their own health, safety and security, Washington College seeks to promote safe, healthy and secure international travel for its students.
The College therefore encourages all students traveling abroad for educational or other purposes to thoroughly review and familiarize themselves with the political, health, crime and other safety-related conditions prevailing in the country (or countries) they intend to visit.
Travel to Countries under U.S. State Department Travel Warnings and/or Cautions:
Travel to countries with U.S. State Department issued travel warnings and/or cautions must be approved by the Washington College insurance provider and Global Education Office 6 weeks in advance of any use of funds. Requests to travel to countries under warnings and/or cautions will be reviewed by the Director of the Global Education Office, the Associate Provost for Academic Services, and the Assistant to the Senior Vice President of Finance and Administration. The decision will be issued with an explanation if the request is denied. If approval is denied, College funds may not be used for travel and no College resources can be used.
A letter requesting permission to travel to countries with warnings/cautions should be submitted at the same time you apply for funding and/or apply to a program. This should be at least 6 weeks in advance of planned travel. The letter submitted to the Director of the Global Education Office should outline why travel to a country under a warning/caution is required. The letter must be signed by the student and his/her academic advisor and/or the group’s advisor. The signature of the advisor and/or group advisor is his/her endorsement of the student’s travel to the country in question. If a country comes under a warning/caution after the 6 week request, the College reserves the right to cancel the trip and/or withhold funding.
Smart Traveler Enrollment Program
The Smart Traveler Enrollment Program (STEP) is a free service to allow U.S. citizens and nationals traveling abroad to enroll their trip with the nearest U.S. Embassy or Consulate. Washington College highly recommends that all students traveling abroad follow the steps below:
Step 1 – Go to https://step.state.gov/step/
Step 2 – Create an account. You can start by looking to the right of the page.
Step 3 – Print proof of account creation.
Step 4 – After an account is created and travel is confirmed, enroll your travel plans into the Smart Travel Enrollment Program.
CDC Health Information
For an overview of health information for each country follow the steps below on the Center for Disease Control’s website:
Step 1 – Go to http://wwwnc.cdc.gov/travel/destinations/list.htm
Step 2 – From this page travel to the page of your host destination(s).
Step 3 – On this page you will find information on health and safety in host destination, which you can use to fill in the Health and Wellness section of the Pre-Travel Safety Assurances form.