Offices & Services

Business Office

Business Office | Washington College

Important Dates

Deadline for loan pre-approval
December 15, 2011
Due date for direct payment
January  3, 2012
Late payment fee begins
January 13, 2012
Payment plan enrollment deadline
January 20, 2012

Late Payment Fee

The amount of the late payment fee is $150 on any balance of $1,500 or more for undergraduate students and $80 on any balance of $800 or more for graduate students. A late fee is charged when a student:

Schedule of Spring 2012 Tuition & Fees


Full-Time (12 credits or more)
Student Service Fee
Part-Time (fewer than 12 credits)
Tuition (per course)
Student Service Fee
(per course mandatory)
Audit fee (per course)
Other Academic Fees:
Applied Music (per course)
Student Teaching
Actual Cost
Advanced Scuba
Horseback Riding
Off Campus Study
Orientation - Fall
Maintenance of Degree
7/1/07 Grandfathered students only


Tuition (per course)
Registration fee (per course)


Apartment style
Harford/Caroline/Queen Anne’s
Kent Crossing
Housing Deposit (mandatory)


Ultimate Plan
19 Meals Unrestricted ($100 Dining $)
19 Meals (includes $75 Dining $)
14 Meals Unrestricted ($100 Dining $)
14 Meals
10 (Non-Resident students only)
75 Block (Non-Resident students only)


Late Payment Fee (undergraduate)
Late Payment Fee (graduate)
Security Deposit
Health Insurance - Full Year

Payment Details


Student account statements are available online through Web Advisor. The following payment options are available:

1. Mail a check payable to Washington College. Student Account number MUST be on your check.

2. Credit card payments may be made with MasterCard, American Express and Discover Card through the Business Office Web Site. There is a 2.65% convenience fee for this service.

3. E-check payments can be made through the Business Office Web Site. There is no fee for this service.

4. Monthly payments through the TuitionPay payment plan. Payment for the 5/4 spring payment plan begins on December 10, 2011.
If you have not already established a payment plan contract, contact TuitionPay at 800-635-0120 prior to the January 20, 2012 deadline for enrollment. The student will be responsible for immediate payment of the semester balance due should the TuitionPay payment plan be terminated. The late payment fee will also apply.

Students who have not paid in full, or who have not made satisfactory arrangements to pay in full using financial aid or the AMS payment plan, by the due date for the semester, will not be considered as having met their financial obligation. Until this obligation has been met, students may not return to campus, attend classes, or obtain keys or a college ID card.


WC student ID cards are able to have funds added so they can be used to make purchases at the Bookstore, retail food locations in Hodson Hall Commons and Sassafras Hall and in the Office of Information Technologies. Funds can be added through GET and are accepted for ID card purchases (cash and personal checks will still be accepted, and credit cards and debit cards in most locations).


All students are required to have health insurance coverage. All NEW students will be enrolled in and billed for the College plan, which provides limited accident and sickness coverage, unless a waiver form is completed and returned to Health Services prior to January 15, 2012. All foreign students are required to purchase health insurance through Washington College. There are no exceptions to this policy.


Federal regulations require that Federal grants and loans be posted to student accounts no earlier than 10 days prior to the first day of class. Therefore, if you have been awarded a Federal grant or loan and have accepted the Federal grant or loan, the amount of the award will appear on your billing statement as �pending aid�. Your balance due is calculated as the difference between your charges and all aid awarded and accepted, including �pending aid�.

If you have been awarded and have accepted a Federal Direct Student Loan, the loan amount will appear as Pending Aid on your billing statement. Loan amounts have been deducted from your charges. Federal Direct Student Loan paperwork can be done electronically. Instructions can be found on the Financial Aid Website.

Outside Private Scholarships will be credited to the students account upon receipt of the check from the outside organization.

To avoid any delays or problems, please be sure to complete all forms and submit all required paperwork to the Financial Aid Office by December 15. If you intend to use a Federal Direct Parent PLUS Loan or an alternative student loan (i.e. Sallie Mae Smart Loan, Wells Fargo, Citi Assist Loan) towards the payment of your semester charges, you must have the loan pre-approved and all loan applications completed prior to December 15. If your loan is pre-approved prior to December 15, it will appear on your statement as Pending Aid. However, if the loan is not pre-approved prior to December 15, you must pay the Amount Due on your billing statement to complete the registration process. Loan applications will not be accepted or processed during August registration and check-in.


To receive a refund of credit balances resulting from loan disbursements contact Debbie Bergen at 410-778-7266 or


Tuition refunds or credits will be allowed according to the following schedule: Before classes begin�100%; during the first two weeks of classes�75%; during the third week of classes�50%; during the fourth week of classes�25%. After the fourth week of classes there will be no refund.

Fees are generally not refundable after the start date of the semester.

Residence hall spaces are assigned for the full semester; therefore no refunds or credits for rooms are given for a student withdrawing after classes begin.

Board refunds or credits will be determined on a pro-rated basis.


Tuition refund insurance coverage is available through A.W.G. Dewar, Inc. for withdraws due to injury or sickness. An Enrollment form is included with your bill, or available by calling the Business Office at 410-778-7266.


General Questions

General questions about your bill can be answered by the Office of Student Accounts

409 Washington Avenue
Hours: 8:30 am � 4:30 pm Monday � Friday
Phone: 410-778-7266.

Specific Questions

Questions about a specific line item should be directed to the office responsible for the fee or charge, as listed here:

Housing Office, Student Affairs
Casey Academic Center, 2nd floor

Financial Aid Office
Casey Academic Center, 3rd floor

Parking and Vehicle Registration Office
Wicomico, Public Safety Office

Admissions Office
Casey Academic Center, 3rd floor

International Programs and Services Office
508 Washington Ave.

Health Services Office
Queen Anne Health Center

Office of the Registrar
Bunting, Ground Floor