Coronavirus Update: Washington College responds to coronavirus outbreak. More Info

WC: COVID-19 Response

Faculty Guidance

Adjustments to policies and deadlines

In consultation with the Committee on Academic Standing and Advising, including student members Emilee Daniels and Doug Kurtz, we have made the following adjustments to academic policies and deadlines:

The deadline for withdrawing from a course will be extended to Friday, April 10. At this point in the semester, students can withdraw from a course without any impact on their financial aid (federal, state or institutional aid) even if that means they are enrolled in less than 12 credits.

  • Juniors and seniors will be allowed to change an existing course from graded to pass/fail, if the course is eligible for pass/fail, until Friday, April 10. Our current policy sates “… students may take a maximum of one non-required course on a Pass/Fail basis each semester after attaining junior status (by credit). Instructors assign a final grade to all students according to the normal procedures outlined in the course syllabus. For students who have elected Pass/Fail grading, the final grade is then translated by the Registrar to a Pass (“D-” or above) or Fail (“F”) and recorded as such on the student’s transcript. A failed course is computed into the grade point average as would any other grade of “F.” A passed course has no effect on the grade point average. …Pass/Fail courses may not be used for distribution requirements, the major field of study, major-related requirements, or the minor field of study” (Washington College 2019-20 Catalog, p 66).
  • For students who feel you need to withdraw from the semester, you should consult with your advisor, or contact me. And you should also contact your financial aid counselor so that you will know the implications of withdrawing from the semester for your federal and state financial aid funds.
  • Advising Day, scheduled for April 1, has been converted to an instructional day. Professors will let you know how they plan to continue their instruction and what they expect from you on that day. 


Library and Academic Technology staff are working with all faculty whose students need access to specialized software (SPSS, SAP, etc) or other specialized library materials such as DVDs for their courses. If you have any difficulty accessing software you would have had access to on campus, please contact Dean Mary Alice Ball. 

Frequently Asked Questions

  • How do I receive or send mail?

    Essential staff will be on campus Tuesdays and Thursdays only to handle incoming and outgoing mail and packages.

    Central Services staff will sort all incoming mail and packages into bins labeled by department and staged outside the Central Services Office so that you can retrieve your mail at your convenience.

    Outgoing mail and packages will be accepted between the hours of 8:30 a.m. and noon. Please understand that due to this schedule, some packages will not go out the next day, and may have a several-day delay for shipment due to these special circumstances.  Please know we are doing everything to service the campus during this difficult time while keeping things as safe as possible.

  • What about Commencement?

    We have a date! October 17, 2020. We chose this date because it gives us time to get all of the details in place and it gives you and your families time to arrange to be here. October 17 is also the Saturday of Fall Break, so there will be fewer students on campus, which helps with issues like parking. And it should be cooler and less humid than a date in the summer. Most importantly, based on what we know now, a date in the fall is much less likely to be overturned by COVID19 than a date in the next few months.

  • Is the Help Desk available to support me?

    For the rest of the semester, the Help Desk is open by appointment only. The staff is checking the Help Desk voicemail every hour and continues to respond promptly to email and ticket requests. You can email the Helpdesk at or “Submit a Ticket.”

  • What about fair use?

    It is evident that making materials available and accessible to students in this time of crisis will almost always be a fair use. As long as we are being thoughtful in our analysis and limiting our activities to the specific needs of our patrons during this time of crisis, copyright law supports our uses. The fair use doctrine accommodates the flexibility required by our shared public health crisis, enabling society to function and progress while protecting human life and safety.


    To support higher education librarians at college, research, community college, and special libraries who have questions about supporting the rapid shift from in-person instruction and research to remote, a group of library copyright experts are offering informational office hours via Zoom.


    These experts will be available over the next week and have collected the following information:


  • Can I access my textbook online?

    Academic publishing has made higher education textbooks free to access online. All 700 textbooks published and currently available in HTML format on Cambridge Core can now be accessed free until the end of May, regardless of whether they were previously purchased.


    Additionally, if you need to provide access to textbook material to support your course for the rest of the semester, please email Mary Alice Ball ( the following:

    • Publisher
    • ISBN (10 or 13 digit)
    • Title
    • Author
    • Edition
    • Chapters or page numbers
  • Are librarians still available to support my research?


    Please reach out to us via chat or through Ask-A-Librarian if you have any questions or if you need research support. We are ready and eager to help you!