In order to create a better, equal, free, just, and strong America, we as the Washington College Democrats dedicate ourselves to organizing the recruitment and participation of Democratic college students at Washington College in Chestertown, Maryland.
Understanding the importance of participation in the Democratic Party to the preservation of our values and principles, we pledge to help organize and activate the latent people power of Democratic students and the local Democratic community in order to further the philosophy of the Democratic Party and facilitate the Democratic Party’s success.
For these ends, we, the Democratic college students at Washington College, hereby associate ourselves and adopt this Constitution as the Washington College Democrats (WC Dems).
Article I: Name and Purpose
- Name: The name of this organization shall be the Washington College Democrats.
- Purpose: The Washington College Democrats, upon chartering with the Association of College Democrats of America (CDA), shall be a member organization of the Democratic Party, and pledges itself to support efforts to increase the participation of college students in Democratic Party affairs. To these ends, the Washington College Democrats shall work to educate students about the philosophy of the Democratic Party, and assist in the election of Democratic candidates to local, state, and national office.
Article II: Membership
- Members: Membership will be open to any student currently enrolled at Washington College who wishes to be known as a College Democrat, regardless of sex, color, age, race, ethnic origin, religion, physical or mental disability, socioeconomic status, sexual orientation, or status as a veteran.
- Members in Good Standing: Members in good standing shall be defined as any person who actively participates in a positive fashion in the planning and execution of College Democrats meetings and activities.
Article III: Executive Board
- Composition: The Executive Council shall be composed of the elected President, Vice-President, Treasurer, and Secretary. A Co-President may also be elected, should a majority of the members in good standing feel that such a position is necessary and proper for that year.
- Elections and Appointments: Elections of the officers shall take place in the following manner:
- Elections shall be held during the spring semester by the end of March on a yearly basis.
- Eligibility for Candidacy and Voting: Only people who have been Members in Good Standing for over thirty days shall be eligible to run for office in the election.
- Campaigning: Candidates shall declare themselves to the Secretary via email no less than two weeks prior to the established election day each spring semester. Within this email, intent for candidacy and a brief bio should be included. The Washington College Democrats will facilitate one email to all members on their email list, listing each declared candidate and providing a bio for each.
- Procedure: After each candidate for office has had the opportunity to speak for no more than five minutes, the Members in Good Standing who are present and eligible to vote will elect a winner by simple majority vote. Should no candidate receive a majority, a runoff will be held between the two candidates who received the most votes. The process shall be repeated for the elections of each office.
- Appointments shall be made by the elected officials in the fall, and confirmed by a simple majority vote of the Members in Good Standing who are present and eligible to vote.
- Removal: Executive Board members may be removed in the following manner:
- Cause for removal shall be defined as neglect or incompetence of assigned duties, being convicted of a felony, or upon other grounds found by majority of the Members in Good Standing to constitute good and sufficient cause.
- The process for removal of an officer from the Executive Board shall begin when another Member in Good Standing charges the officer in question with the reasons of their removal at a meeting of the membership. The officer in question must be offered an opportunity at that meeting to defend themselves. After the arguments have been presented and the Members in Good Standing present have had a chance to ask questions, the issue will be put to a vote. 2/3 of the Members in Good Standing must vote for removal for an officer to be removed.
- Vacancies: A vacancy shall be declared when a member of the Executive Board resigns or is removed from office. If the vacancy occurs in an Executive Board position other than the President, the President appoints an acting successor until a permanent one can be elected or appointed under the procedures above.
Article IV: Duties of the Executive Board
- The President (and Co-President) shall:
- Be Chief Executive of the Washington College Democrats;
- Oversee the annual process of chartering with the CDA;
- Act as an official representative to other groups and the media;
- Define the agenda of the organization for their tenure;
- Carry out mandates, policies and directives of the membership;
- Preside over all official meetings.
- The Vice-President shall:
- Assume the office of President in case of the President’s incapacity;
- Perform such duties as the President may assign or are customarily performed by a Vice-President.
- The Treasurer shall:
- Direct fund-raising activities;
- Maintain complete and accurate records of all expenditures and receipts;
- Perform such duties as the President may assign or are customarily performed by a Treasurer.
- The Secretary shall:
- Keep and distribute accurate meeting minutes;
- Manage the club’s roster;
- Perform such duties as the President may assign or are customarily performed by a Secretary.
- The Outreach Coordinator shall:
- Organize community action and outreach efforts;
- Maintain community and campaign relations.
- Other positions may be created at the discretion of the Executive Board.
Article V: Meetings
- General Membership Meetings shall be convened regularly biweekly unless circumstances disallow or discourage. Special Membership Meetings may be convened so long as members are appropriately notified.
- All General Membership Meetings shall be open to all persons regardless of race, ethnicity, nationality, gender, age, religion, sexual orientation, or economic status. Members shall be notified of the time and place for all General Membership Meetings at least one week prior to the meetings via email or other appropriate methods.
Article VI: Voting
- General Membership Meetings: All voting at General Membership Meetings must be done in person by members in Good Standing. Motions may pass by a simple majority.
- Emergency Voting: If necessary, an Emergency Vote of the Executive Board may be called for by the President and one other Executive Board Member. The Executive Board shall be notified of any Emergency Votes by email and be allowed at least 24 hours to discuss the issue with other members before the vote can be called. The vote can be executed in person, by telephone, by email, or by text.
Article VII: Endorsements
- Endorsement of candidates, legislation, organizations, and other measures must be conducted by the Executive Board and the general membership at General Membership Meetings.
- Motions of endorsement must pass with a 2/3 majority.
- There is to be no endorsement of any candidate not affiliated with the Democratic Party.
- Endorsement of candidates shall not take place prior to the Democratic Party primary.
- Exceptions to this include cases in which primaries include only one Democratic candidate.
- Members of the Executive Board and the general membership may move to override this clause. Motions to override this clause must be accompanied by reasoning and may be approved via the voting norm.
Article VIII: Amendments
- This constitution may be amended by a 2/3 vote of the Members in Good Standing.
Article IX: Associations
- The Washington College Democrats shall be chartered as an organization under the College Democrats of America.
- The Washington College Democrats may officially associate itself with any other Democratic organization upon Executive Board and membership approval.
- The Washington College Democrats may not officially associate itself with any non-Democratic organization except charitable organizations in line with Democratic ideals and principles.