ARTICLE ONE - NAME
The name of the organization shall be BLACK STUDENT UNION (BSU) of Washington College in the State of Maryland in the city of Chestertown.
ARTICLE TWO - PHILOSOPHY
The underlying philosophy of THE BLACK STUDENT UNION is to serve and unify all students at Washington College by addressing their needs. It seeks to identify relevant issues and initiate appropriate action in order to reduce or eliminate any impediments believed to be adverse to students and their continued well-being and matriculation. This shall be accomplished by providing educational, cultural, and social programs and activities which relate to the past, present, and future goals and aspirations of Black people. Furthermore, it seeks to provide enriching experiences and assuring continuing development of a progressive environment which is conducive to Black students in their quest to obtain a quality and meaningful education.
ARTICLE THREE - MEMBERSHIP
Membership is open to all students at WASHINGTON COLLEGE. A member is defined as a student who is in good standing with the college and in compliance with all policies, rules and regulations. Additionally, a member is one who identifies either in kind or in principle with the underlying philosophy of BSU.
ARTICLE FOUR - DUES
There will be no financial dues administered to the membership of BLACK STUDENT UNION.
ARTICLE FIVE - EXECUTIVE BOARD
Members of the Executive Board: shall be the President, Vice President, Secretary, Treasurer, Historian, Communications Chair, Social Events Chair, Community Service Chair, and Fundraising Chair. These nine positions shall be elected by at-large by the current active club members of the BSU. Each executive board member shall serve their position until graduation, self-resignation, or unforeseen circumstances arise.
All executive board member roles listed above can be impeached any time during the semester with reasonable cause and evidence of failure to adequately fulfill their duties. If an executive board member wishes to step down before the completion of one full term (one school year/2 semesters) the member must give adequate notice and find a replacement for their position. All executive board members cannot have more than 3 unexcused absences, and 5 absences of any sort.
The Executive Board shall operate as a general planning, coordinating, and control unit. The Executive Board will also act as a governing entity within the scope of its expressed purposes, powers, duties, and responsibilities which have been entrusted to the board by the undergraduate student body. It will also serve as an administrative check and balance mechanism. All policy decisions, reviews, approval recommendation on all proposed legislation and constitutional amendments will be scrutinized and acted upon by the Executive Board.
Section 1 - Duties of Executive Officers
- The President- The President shall be the presiding officer over all Executive Board meetings. He/She shall also possess the power to make appointments. Furthermore, the President shall cast a vote only in instances of a tie vote. The President oversees the organization in its total operational capacity and possesses discretionary powers when making major decisions. Both the President and the Executive Board will determine administrative implementation regarding policy for the organization. The president is a voting Executive Board member.
- The Vice President- The Vice President only during the absence of the President shall preside over all meetings. The Vice President shall oversee all internal operations of the organization. He/She also serves as a counsel to the president. The Vice President serves as the administrative liaison to both the President and other organizations. The Vice President is a voting Executive Board member.
- The Treasurer- The Treasurer shall maintain an accurate system of recording all financial and business transactions of the organization. He/She will advocate sound fiscal policies to the board during both executive and work sessions. The Treasurer must be impartial in the performance of his/her duties. Additional responsibilities include collecting and recording all monies generated from fund raising events, concession stands, and the balancing of the ledger at the end of each month. The Treasurer must attend all SGA budget meetings. The Treasurer is a voting Executive Board member.
- The Secretary- The Secretary shall be charged with the responsibility of recording and preserving the minutes of all meetings. The Secretary is responsible for sending out minutes of all executive and club meetings within 48 hours. The Secretary’s areas of responsibility will include coordinating the support functions of all office personnel, maintain office supplies, scrutinizing outgoing correspondence, keeping the President abreast of meetings and communications which necessitates immediate action. The Secretary is a voting Executive Board member.
- Historian- The Historian shall be responsible for documenting all social, club, community service, and fundraising events of the Black Student Union. He/She is responsible for providing the club’s history. He/She is responsible for researching the historical aspects of social events. The Historian is a voting Executive Board member.
- Communications Chair- The Communications Chair shall be responsible for membership outreach in recruiting new members. He/She is responsible for the promotion of BSU as a club and its diversity. He/She is responsible for reaching out to BSU alumni members. The Communications Chair is responsible for bringing the alumni, current, and prospective members together. The Communications Chair is a voting Executive Board member.
- Social Events Chair- The Social Events Chair shall be responsible for the planning requirements and the promotion of all of the club’s events. He/She is responsible for ensuring that the Programming Committee’s efforts be geared towards planning, developing and implementing social, educational and cultural programs which reflect current needs of Black student in particular and the campus in general. The Social Events Chair is a voting Executive Board member.
- Community Service Chair- The Community Service Chair shall be responsible for the planning requirements and promotion of the club’s community service events. He/She must take attendance of the members who complete community service work and keep a record for each member and their hours. He/She is responsible for making sure each active member completes a minimum of 2 community service hours per semester. He/She must report the progress of the club’s community service work at the end of each month. The Community Service Chair is a voting Executive Board member.
- Fundraising Chair- The Fundraising Chair shall be responsible for the planning requirements and promotion of the club’s fundraising events. He/She shall work with the treasurer on separation of the SGA budget from the fundraising monies. All monies from fundraising must be reported to the president and the treasurer and shall be transferred to the treasurer to be deposited into the club’s account. The Fundraising Chair is a voting Executive Board member.
ARTICLE SIX - MEETINGS
The time and place of all meetings will be established by the President and communicated to all members of the executive board by the Secretary. Executive board members must be notified of all meetings through a customary or established means of communications. The President, Vice President, or Secretary should post notices of regular mass meetings to provide notice for concerned members of the university community. The President, Vice President, or Secretary shall assume direct responsibility for making advance room reservations for all regularly scheduled meetings.
- The BLACK STUDENT UNION shall meet regularly at such times as prescribed by its rules (1 executive board meeting per week or as needed and 1 club meeting per week), but not less frequently than twice each month. All meetings shall be open to the public.
- Procedures at all meetings will be conducted by Robert’s Rules of Order, Those Executive Board members in attendance will vote on all policy decisions.
- All special meetings shall be called by the President and notifications sent to all board members by either the President, Vice President, or Secretary.
- No member should miss more than 5 meetings without sufficient reasoning. If a member is absent for more than 5 meetings without credible reasoning that member will be considered inactive for the semester.
ARTICLE SEVEN - ELECTIONS & QUALIFICATIONS OF OFFICERS
SECTION 1 - ELECTION COMMISSIONER
- The President will act as the Elections Commissioner.
SECTION 2 - DUTIES OF ELECTIONS COMMISSIONER
- The elections commissioner shall provide open forums for candidates.
- The elections commissioner shall provide adequate publicity of day, time, and place of the elections.
- The elections commissioner shall enforce all voting procedures (refer to Section 3).
- The elections commissioner shall enforce all voting regulations.
- The elections commissioner shall insure that all polling areas are maintained on a non-prejudicial basis.
- The elections commissioner shall insure that candidates have no more than twenty (20) academic days to campaign.
- The elections commissioner shall facilitate an inaugural program within twenty (20) days following the election.
- The elections commissioner shall provide administrative and electoral responsibilities as it pertains to Article 8, Section 4.
SECTION 3 - ELECTIONS PROCESS
- The elections process shall begin with the installation of the elections commissioner, no later than the sixth week of every fall semester.
- Elections can be secret ballot or public voting (raise of hands). The process of voting will be the preferred choice and determined by the current President.
- If a member is running for a position unopposed that member will obtain the position by default unless ten or more members object to said member obtaining the position. In which an executive meeting will be held and a vote within the executive board will be held on whether or not said member will be allowed to obtain the position.
SECTION 4 - QUALIFICATION OF OFFICERS
- All executive board members must be undergraduate students, and they must, as per student life policy, have at least a 2.50 grade point average.
- Must have one semester of standing and/or special committee participation.
- Previous BSU committee experience is encouraged.
ARTICLE EIGHT - INELIGIBILITY, DERELICTION OF DUTIES, DISMISSAL, RECALL, AND VACANCIES
SECTION 1 - RECALL
- A valid petition shall contain valid signatures and the identification of 90% of the votes casts in the previous BSU election. The actual number will be determined by the election commissioner.
- The petition shall be submitted to the BLACK STUDENT UNION elections commissioner for validation, and for referral to the President and the Executive Board.
SECTION 2 - DERELICTION OF DUTIES
- Dereliction of Duty occurs when an executive board member fails to perform his/her duties pursuant to: his/her job description, the BSU Constitution, and/or any combination thereof and pertaining to.
- A chairperson can be deemed derelict in his/her duties by a majority vote of the executive board.
- The President with the approval of the Executive Board shall be empowered to remove the affected Executive Board member from office by a majority vote of the executive board.
SECTION 3 - DISMISSAL
- When a chairperson who is deemed derelict in his/her duties has been reassigned and continues to perform inadequately, said chairperson becomes subject to dismissal.
- When an Executive Board member fails to abide by the rules of BLACK STUDENT UNION and its constitution said Executive Board member becomes subject to dismissal.
SECTION 4 - INELIGIBILITY
- A petition of the BLACK STUDENT UNION membership shall require a referendum to recall any Black Student Union Executive Board member from office. A valid petition shall contain the valid signatures and identification of fifty percent (50%), of BSU club members.
- The petition shall be submitted to the President for validation and referral to the Executive Board unless the petition is for the recall of the President and in that case the petition must be submitted to the Vice President or Advisor for validation and referral to the Executive Board.
- A referendum shall be held within fifteen (15) regular academic days after the receipt of a valid petition.
SECTION 5 - VACANCIES
- When an Executive Board member has been absent from three consecutive regularly scheduled meetings without adequate notification to the Black Student Union office or without being properly excused from the meetings the position of said executive board member shall be declared vacant by a majority vote of the Executive Board.
- All seats unoccupied through ineligibility, dismissal, recall, or resignation shall be considered vacant.
- Vacancies that occur as a result of a vote and shall be filled according to Article Seven, Section 3b.
- The President, with the approval of the Executive Board, shall make appointments to fill vacancies except in the case of vacancies as a result of the voting used for the elections and in this case refer to Article Seven Section 3b.
ARTICLE NINE - RATIFICATION OF THE CONSTITUTION
- Any ratification of the constitution requires a two-thirds vote of BSU Executive members
- Proposed amendments to the constitution may be submitted in writing by any BSU member.
- All proposed amendments will be reviewed by the Executive Board and presented to the membership. In order for any amendment to be ratified it must have two-thirds favorable vote of those BSU members present and voting. This procedure must occur within TEN (10), academic days after the board’s approval.
ARTICLE TEN - BYLAWS
- A written document addressing said amendments or bylaws must be submitted to the board by a member of the Black Student Union.
- The Executive Board shall vote within two meetings on said amendments. A Minimum of five (5) affirmative votes are necessary for approval.
- The next step is to take such amendments to the members of Black Student Union within 10 days after approval by the Executive Board.
ARTICLE ELEVEN – CONFIDENTIALITY STATEMENT
Due to the controversial statements that will arise during our meeting times and outings, students do have a right to confidentially. However, this right will be forfeited for the following reasons:
- The student’s language violates another student’s rights, i.e. hate speech, racial slurs, and other disrespectful language.
- The student shows signs or makes claims of suicide.
- The student shows signs of alcoholism, or another drug addiction that is harmful or can lead to death.
- The student language describes intent to cause or bring harm to another person.
ARTICLE TWELVE- ORIGIN PURPOSE
BLACK STUDENT UNION was built on the determination of several students who sought progressive ways of achieving realized goals and objectives; it will continue to flourish when those among you seize control of this destiny.