Faculty and Staff Event Planning and Reservations

  • The Events Reservation Form is to be used both for in-person and virtual events.  Refer to the WC Event Policy for in-person meeting and event guidelines.
  • All in-person meetings and events MUST be approved by the Events Working Group of the CPG. If you have questions about this policy, please e-mail Maya Primorac (mprimorac2@washcoll.edu).
  • All student organizations must use CampusGroups to schedule events and request space. Please see the Student Room Reservation and Planning Guide for more information. If you have questions about CampusGroups, please contact Student Affairs.

Scheduling Information

All dates for events should be reserved or discussed with the Campus Events Office before a speaker or guest is confirmed. 

Please register events (including those outdoors) with the Campus Events Office using this form:

Faculty Staff Event and Room Reservation Form http://bit.ly/WC_FS_Reservations

Using the form will help us collect almost everything we need to know about your event or meeting. Once the form is submitted, we will contact you to discuss the event and any possible scheduling conflicts.

If you are looking to reserve a space for another type of purpose, such as a meeting, please refer to the September 2021 version of the Space Reservation Guide.

The Campus Events Microsoft Oulook Calendar is publicly viewable. You may find this useful when making your plans.

Scheduling Other Spaces

At this time, all requests for physical space indoor and outdoor should be requested through the form above.
 
Spaces for public events, lectures, or performances, and for the use of all public meeting halls and lobbies as well as conference rooms in academic buildings is maintained by Campus Events.
 
All requests for use of performance spaces (and accompanying lobbies) in the Daniel Z. Gibson Center for the Arts should be directed to the Office of Campus Events.
 

Accessing College Calendars

A master calendar of College events is maintained by Campus Events. The schedule is accessible via outlook when you are logged in to your WC e-mail account. Use the "add calendar" feature and search for campus_events@washcoll.edu in the directory. In addition, all reservable spaces have a similar outlook calendar which can be viewed. Please contact the Campus Events Office with assistance in accessing these resources. 

Website Calendar, Community Calendars and other communication needs

The Campus Events Office also maintains the College’s website main calendar. Please use this form to submit an event for the calendar. Frequent users may contact Maya Primorac to obtain a log in.

For events open to the public, we can also assist by adding them the local town and county calendars.

If you are looking for the information about communication needs, including press releases about events, you can use this form to reach the President's Office staff who can assist you.