Faculty and Staff Event Planning and Reservations
New Reservation Form!
To make it easier to request space with the Campus Events Office and Registrar’s Office, please use this on-line form: http://bit.ly/WC_FS_Reservations.
Using the form will help us collect almost everything we need to know about your event or meeting. Once you fill it out, we’ll be in touch within 2-3 business days!
Detailed classroom information regarding capacity and resources may be found via the Office of the Registrar’s webpage or https://www.washcoll.edu/live/files/8813-classroom-information.
Scheduling Events and Classrooms
The schedule for the use of all College classrooms for academic course purposes, during the academic year, is maintained in the Office of the Registrar. Arrangements for their use should be made through that office. This includes requests such as special class sessions, review sessions and extra time for mid-semester exams but does not include public events.
Spaces for public events, lectures, or performances, and for the use of all public meeting halls and lobbies as well as conference rooms in academic buildings is maintained by Campus Events in the Office of the President. All spaces for public events should be reserved before a speaker or guest is confirmed.
All requests for use of performance spaces (and accompanying lobbies) in the Daniel Z. Gibson Center for the Arts should be directed to the Office of Campus Events.
For all of the above requests please use the reservation form.
Scheduling Other Spaces
Use of facilities in Cain Athletic Center, the Johnson Lifetime Fitness Center, and the Casey Swim Center should be cleared through Athletics.
Use of the Sophie Kerr Room should be cleared with staff in the Miller Library.
The Conference Room in Bunting Hall may be scheduled through the Office of the Provost.
Reservations made outside of the academic year or for personal use are maintained by the Office of Conference Services.
Accessing College Calendars
A master calendar of forthcoming College events is maintained by Campus Events, in the Office of the President. The schedule is accessible via outlook. Please contact the Campus Events Office with assistance in accessing this resource.
The Campus Events Office also maintains the College’s website main calendar. Please use this form to submit an event for the calendar.