Plan An Event
All student events must be registered through the Office of Student Engagement using the Event Registration Form. Event Registration Forms are due 2 weeks before your event. If you plan to serve alcohol at your event, Event Registration Forms are due 3 weeks in advance.
For all spaces in/around Hodson Hall Commons (including the Egg, Goose Nest, Student Lounge, Hodson Green, Hodson Faculty Lounge, and tables in the Hodson Lobby) please fill out the Hodson Hall Reservation Request. If you wish to sit at a table in the Hodson Lobby during lunch and dinner hours you will need to complete this form.
To rent tables for your events please complete the Table Rental Form. This form is NOT to request tables in the Hodson Lobby during lunch and dinner hours.
Lights and Sound
OSE owns a sound system and lighting that may be requested for events sponsored by Washington College clubs and organizations. You must complete the Lighting and Sound Request Form at least 2 weeks prior to your scheduled event.
Paper copies of this form are available in OSE.
Questions about lights and sound may be directed to Richard Grouser (firstname.lastname@example.org), the OSA Program Production Intern.
If you wish to have ANY food at your event you must go through Kayla Young and Chartwells. Chartwells has the first right of refusal for all campus catering, and therefore must approve any food purchased off campus.
All food requests should be entered through Catertrax, which will be approved by Kayla Young.
Kayla can be contacted by email (email@example.com) or phone, 410-810-5753.
Clubs and Organizations may use the Resource Room in OSE to create signs, posters, banners, etc. to advertise for their events. The Resource Room is open from 8:30 am to 4:30 pm, Monday through Friday.
If you wish to have a PowerPoint slide played on the TVs in Hodson please email Kellyanne Ford (firstname.lastname@example.org) with your slide.