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Office of the Registrar

Enrollment Verifications

Students frequently need to share their semester enrollment status with their loan lenders, scholarship granting organizations, insurance carriers, employers and family members. Similarly, graduates often need a method to confirm their degree credentials to these same third-party organizations.

Since enrollment and graduation data is defined as Directory Information at Washington College (click here for more information), the College has established a relationship with the National Student Clearinghouse (a non-profit resource funded by the Department of Education) to help respond to student enrollment verification and degree completion requests automatically.

The NSC processes semester enrollment verification for more than 94% of higher education institutions in the United States. It is the official method by which all schools that offer Title IV funds (Pell Grants or Direct Loans) must transmit enrollment information to the National Student Loans Data Service (NSLDS). Most third-party organizations already use the Clearinghouse’s reporting service to track students’ progress through their degree program.

Occasionally, a third-party organization contacts Washington College directly for an enrollment verification or to confirm a student’s degree. When this happens, we direct them to use the Clearinghouse’s service at www.EnrollmentVerify.org, which charges a nominal fee for the service. Students may use the same website to request their own verification information. 

Alternately, current and past students at Washington College may wish to request that we create an enrollment verification letter on their behalf instead of using the NSC service. This request is made by completing the Enrollment Verification Request form (printable | interactive). There is no charge for this service, and the letter can be tailored to state the exact information you need for your verification, provided it is factually accurate. This letter will be signed and stamped with the Washington College seal and will bear the signature of the Registrar to prove its authenticity. A sample letter looks like this.