Midterm Grading Process
Midterm grades for fall semesters are due by 4:30 PM on the Wednesday prior to Fall Break. In spring semesters, midterm grades are due by 4:30 PM on the Friday prior to Spring Break. The Registrar’s Calendar lists the deadlines for each specific semester.
Instructors may begin submitting grades on the Monday two weeks preceding either deadline. Midterm grades are required for all students in their first year of attendance, which includes those who are freshmen by credits (less than 28 credit hours accumulated) and any students on academic probation or continued academic probation. Midterm grades will only appear on the student’s Summary Sheet. They will NOT appear on the student’s official transcript.
Submitting Midterm Grades
- Go to http://admin.washcoll.edu.
- Click on the “Midterm Progress Reports” link beneath the Grading Options heading. You will be prompted to login.
- This will bring you to an index of faculty names. Click on your last name. If it is not listed, you have no students requiring midterm grades. You may also verify this on your Class Roster (on Admin) by clicking on the “Students requiring Interims” link at the top left of the page.
- After clicking on your last name, click on the appropriate course roster.
- Click on the student for whom you wish to enter an midterm grade. Use the radio button (round button) to select the appropriate midterm grade that you are assigning FIRST. Then, in the large text box, you may enter any narrative comments you wish to share with the student. These comments should be constructed in second person, as the student will receive these comments in an email directly from you.
- Notice the recipients in the “Send Carbon Copy to:” box. This box has been prepopulated with the email address of the student’s advisor(s). Your email address will appear here, too. You can add or remove addresses prior to sending the email to the student.
- Click the “Send to Recipients” box at the bottom of the screen to submit the midterm grade and the email.
To check whether you have already submitted an midterm grade for a given student, click the “Check entry” link next to the student’s name. This mechanism shows whether midterm grade data has already been recorded in the database. If there is no data yet, you will see the message “There is no progress report for this student yet.” This function is useful for confirming where you left off, if you were not able to enter all midterm grades in one sitting.
Note: If you have previously entered data that does not appear when you return to the midterm grading system, you may need to hit the F5 key or Ctrl-R (Command-R on a Macintosh) to refresh the index or other pages within the Admin site. Most web browsers retain a cached version of each page, which occasionally means that you are not viewing the most current version of the page.
What does Washington College do with these midterm grades?
From Dean DiQuinzio:
“For first year students, including transfer students in their first year at the college, these specific indications of how they are doing are very important to them and their advisors. Your grades and comments to the students help us identify those who are struggling and connect them with resources they need. And students who are struggling appreciate your suggestions for what they can do to improve.
For students on academic probation or continued academic probation, midterm grades are even more important. Some of these students tend to believe they are doing better than they are and need your feedback so they can make realistic plans to improve and so their advisors can encourage and help them to do so.
Please do not assume that there are no students requiring midterm grades in your upper-level courses; please check ALL of your rosters and submit grades for all students indicated.
Department chairs, please make sure that your new and adjunct faculty understand the importance of midterm grades and know how to submit them. Once all midterm grades have been submitted, I will review every students’ midterms grades with an eye to identifying those who need additional help or increased effort and email them to meet with me after fall break. Your grades and comments to the students are very helpful to me in this effort and I greatly appreciate the time and attention you give to this task.”
- October 2012