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This page contains detailed policies relating to employee benefits, personnel policies, and employment rules that are in effect at Washington College.
The information contained herein is not to be considered contractual promises. The information is subject to the legal documents that pertain to each benefit plan and the appropriate policies, procedures and contracts. Policies can be changed unilaterally by the Office of Human Resources at any time. Human Resources will make every effort to inform employees of changes in a timely manner. In cases of conflict, the official documents and revised policies in effect at the time in question will prevail.
Policies are applicable for all College Faculty and Staff unless the policy is noted as specifically for Faculty or Staff. For purposes of the Policies, “employee” refers to such employees including both Faculty and Staff.
Policies may provide information that conflicts with provisions for employees hired by special appointment, contract or as at-will employees. In such cases, these employees may be exempt from certain provisions of these policies. In cases of conflict between the terms contained in these policies and the special appointment or individual contract, the terms of the appointment or contract will prevail.
These policies apply to all employees. However, where it conflicts with any contract, such as insurance summary plan descriptions, that contract shall control. The policies on this page supersede all prior handbooks or policies.
Policies contain many summaries and general overviews; it is not all-inclusive. For more information about specific policies please contact the Office of Human Resources and/ or the contact person or department referenced in the policy text.
View All Policies
Please note: The policies within this document include all revisions as of June 23, 2014. Policies may still be under revision; therefore employees should also reference the links on this page most current revision of each policy.
Policies by Topic
Office of Human Resources
Our website, located at hr.washcoll.edu offers comprehensive information, forms and helpful links.
Our office has several units of service, each of administered by a Human Resources Staff Member. For a list of staff and areas of focus please visit Meet Our Team. Please let us know how we can help you.
Other helpful resources
Human Resources encourages you to visit the College’s website www.washcoll.edu to learn more about all aspects of the University.
The Title IX Coordinator oversees and administers the College’s affirmative action and equal opportunity programs, discrimination, sexual harrassment and policies.
The 504/ADA Coordinator oversees compliance with the Americans with Disability Act and related accommodations.
The Employee Assistance Program is a free and confidential service that assists employees with personal issues.
Washington College offers a comprehensive benefit package for full time and part time benefit eligible employees.
For more information about Washington College Benefits please visit the Benefits page.
Employee Conduct and Disciplinary Action
Employee Safety and Property
Payroll and Work Schedules
The Washington College Payroll division serves Washington College’s diverse employee base by providing accurate and timely compensation to all staff, faculty and student employees in an efficient manner. Leave and hours worked are reported as follows:
-Non-Exempt Employees: Report leave and hours worked on Non-Exempt Timesheets
-Exempt Employees: Report leave on Leave Request forms
Please note: Timesheets and Leave Requests must be submitted to the Business Office
For further information regarding time and leave reporting please contact the Business Office.
For further information regarding employment offers, work schedule policies, scheduling leave and Direct Deposit please contact the Office of Human Resources.
Performance Review and Promotion
Recruitment, Employment and Separation
Policies by Title
- Administrative Closing Pay Policy
- Animals in the Workplace
- Appearance Guidelines
- Applicant Review and Selection Process
- Application Process for New and Vacant Positions
- Attendance Policy
- Charging Privileges
- Children in the Workplace
- Code of Conduct
- Conflicts of Interest
- Consensual Relationships Policy
- Credit Union Membership
- Dental Insurance
- Direct Deposit
- Discipline and Corrective Action Policy
- Discrimination and Harassment Policies
- Diversity Statement
- Domestic Partner Policy
- Drug Free Workplace Policy
- Educational Programs
- Employee Agreements
- Employee Assistance Program
- Employment Categories
- Employment Offer
- Employment of Relatives Policy
- Employment and Verification of Employment Eligiblity
- Equal Opportunity Policy
- Health Insurance
- Health and Medical Conditions
- Holiday Club Membership
- Holiday Leave
- Honor Code
- Hours of Work
- House Keys 4 Employees
- Leave of Absence Without Pay
- Leave Plans
- Life, AD&D and Long-Term Disability Insurance
- Lost and Found
- Parental Leave
- Parking Guidelines
- Performance Reviews Policy
- Personal Information Policy
- Personal Leave Policy
- Personal Property
- Pornography in the Workplace Policy
- Position Description
- Purchasing Policy: Procurement and Fixed Asset
- Safety and Accident Policies and Procedures
- Salary Administration
- Secondary Employment
- Selection Process Policy
- Service Awards
- Sexual Harassment Policy
- Sick Leave
- Sick Leave Pool Policy
- Social Media Policy
- Solicitation and Contributions
- State of Emergency Procedures
- Technology Purchasing Policy
- Telephone and Cell Phone Guidelines
- Ten-Month Staff Appointments
- Termination of Employment