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Offices & Services

Human Resources

Human Resources Updates

The Office of Human Resources strives to serve the needs of Washington College employees by providing helpful information and effective communications. This page contains a summary of all updates, policy and procedure changes, events and news relating to Washington College employees. 

Memos and Announcements


Annual Performance Reviews 

Date: May 16, 2014


Flexible Summer Schedule Program Changes

Date: April 21, 2014


On-Boarding and Exiting Process Changes

Date: April 8, 2014


Policy Updates

On Call Pay Policy

On call policy is supplemental pay provided to non-exempt staff who, during off duty hours, must remain available for duty on short notice. This policy applies to maintenance mechanic group and the rotating on-call responsibly in Buildings and Grounds.

On Call Pay Policy 

Break Time for Breastfeeding Mothers

In recognition of the well documented health advantages of breastfeeding for infants and mothers and in compliance with federal law, Washington College provides a supportive environment to enable breastfeeding employees to express their milk during work hours. This includes a college-wide lactation support program administered by Office of Human Resources. 

Break Time for Breastfeeding Mothers Policy

Casual Fridays

Last year the Office of Human Resources in collaboration with Senior Staff established a Casual Friday policy.

As a reminder, on Fridays during the summer months (after Commencement and before Fall Orientation) non-uniformed employees may dress in business casual attire.

Guidelines for appropriate dress for Casual Friday are listed below. If you have any questions about what is appropriate, please check with your department head.


  • No ties
  • Open-collared shirts, modest summer blouses
  • Nice jeans (no holes)
  • Casual slacks
  • Capri pants
  • Skirts at knee
  • Nice sandals (not beachwear)
  • Casual shoes or clean tennis shoes
  • Polo shirts in good condition
  • T-shirts with or without a logo in good condition  (if logo, Washington College logo only)

Not Appropriate:

  • Jeans with holes, dragging the floor, frayed at the hem
  • Shorts
  • Short skirts (above mid-thigh)
  • Flip flops
  • T-shirts with any other logo (except Washington College logo)
  • Tank tops, halter tops, strapless tops, cami tops, midriff tops
  • Low-cut shirts, blouses or dresses
  • Dirty or ragged tennis shoes
In accordance with all Washington College policies, any employee who is dressed casually but not dressed according to the Casual Friday guidelines, will be subject to disciplinary action.  In addition, Supervisors/Managers/Directors may suspend Casual Fridays to employees if they are representing the college at certain Washington College functions. 


Safety and Accident Policies and Procedures

“10. Vehicle Damage

Washington College is not responsible for damage that may occur to vehicles while parked on campus. This damage includes (but is not limited to) foul ball strikes or objects cast by lawn mowers. Reports of damage can be made with the Public Safety Office, and reports will be given to the vehicle owner upon request.”



May 5, 2014: All Human Resources recruitment and employment forms now have a fill-able version! Employees are able to type directly into the form and save the completed form. If you experience any errors when using these forms, please contact the Office of Human Resources: hr@washcoll.edu.  

May 16, 2014:

New Form: Volunteer Authorization Form

This form is to be used when hiring a new volunteer. Complete all sections and return to the Office of Human Resources. Volunteers must complete the Volunteer Authorization for Background Check form and pass the criminal background check prior to being able to volunteer on campus. Note: Incomplete authorizations will be returned to the Hiring Official. Once a volunteer has passed the criminal background check, the Office of Human Resources will contact the Hiring Official

Confidentiality and College Agreements Form

This form as been updated to include Health Coverage Options, Policies acknowledgement and lines for user to initial each item.

June 11, 2014:

Staff Employment Authorization Form

This form as been updated to include Grad Class and Meal Plan allowances. 



No Current Benefit Events



  • This policy has been updated to include Vehicle Damage. 
  • This form as been updated to include Health Coverage Options, Policies acknowledgement and lines for user to initial each item.
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    Departments that would like to use volunteers should complete the Volunteer Authorization Form. This form should be completed for outside volunteers and volunteers who are currently employed at Washington College in another department. 
  • Based on a recommendation made by the college’s auditors to better reconcile the benefits we provide to employees with vendor records, effective July 1, 2014, certain benefit deductions will change from 26 pays to 24 pays.  This change will enable more timely and accurate budget reconciliations and will provide 2 pays each year (for those two months that contain 3 paydays) without deductions for certain benefits.  

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    GIS Journeyman Leader Michael Deck ’15 is the 2014 Student Employee of the Year.
  • To streamline the on-boarding and exit process for employees, the Office of Human Resources has made some changes to these procedures. 

  • Washington College is proud to announce that we will be joining the Maryland Community Development Administration’s newest home ownership initiative, House Keys 4 Employees (HK4E). Click here to read about this exciting program.
  • If there are employees that are no longer working for your department, please complete a Personnel Change Form to terminate their employment.
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    It’s easy to fall in love with Chestertown, a colonial port town with a deep historic heritage, riverfront vistas, and a variety of local restaurants, merchants, and traditions.