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Human Resources

Benefits

Washington College offers a comprehensive benefit package for full time and part time benefit eligible employees; including health, vision, and dental coverage for you and your family, group life AD+D and LTD coverage, optional life insurance, retirement plan, generous leave time, and the tuition assistance programs. These benefits not only enhance your financial security and well-being, they also add significantly to your total compensation.

BENEFITS NEWS

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  • Based on a recommendation made by the college’s auditors to better reconcile the benefits we provide to employees with vendor records, effective July 1, 2014, certain benefit deductions will change from 26 pays to 24 pays.  This change will enable more timely and accurate budget reconciliations and will provide 2 pays each year (for those two months that contain 3 paydays) without deductions for certain benefits.  

BENEFITS EVENTS

No Current Benefit Events

ABOUT YOUR BENEFITS

  • Open Enrollment

    Important: The benefit explanations contained herein are subject to all provisions of the Group Medical Contract, and do not modify such contract in any way, nor shall the subscriber accrue any rights because of any statement in or omission from the information sheets.

     

    July 1, 2014 to June 30, 2015

    -Health, Dental, Vision & Life Insurance (Coming Soon)

    -Consumer Driven Health Plan (CDHP), Health Savings Account (HSA) & Flexible Savings Account (FSA) (Coming Soon)

    -HR Portal Instructions

    -SunLife Group Enrollment Form

     

imageLearn more about Washington College’s comprehensive benefits package in the Employee Benefits Booklet (July 2014-June 2015). 

To contact a benefit vendor via phone please see the Benefits Contact Page.

ACCESSING YOUR BENEFITS

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All forms and detailed benefits summaries for medical, dental, vision, life insurance and flexible spending accounts can be found on the Employee Benefits Portal HRConnection

Portal Instructions

Click here for instructions on accessing the employee portal.

Medical, Dental and Vision Insurance: UnitedHealthcare

SimplyEngaged Wellness Program

  • Redeem Your Health and Wellness Gift Cards
  • Program Overview

    We want to help our employees stay healthy. That is why it is our great pleasure to announce a special program that will help you take control of your health and well-being and be rewarded for it!

    With support from UnitedHealthcare, the College is making a commitment to offer an exciting health and wellness program that will allow you to earn valuable gift cards valid at over hundreds of retailers when you and your covered spouse/domestic partner complete certain wellness activities.

    It’s easy to get started..

    1. Attend the Know Your Numbers health screening event (This event has passed)

    2. Complete a confidential online Health Assessment at myuhc.com and receive immediate feedback on your personal health results. In addition, your responses are used to help create a personalized online experience specifically for you.

    3. Enroll in an online or telephone-based health coaching program that focuses on losing weight, quitting smoking, exercising

    more, relieving stress, and much more.

    4. Earn rewards for taking steps to understand and improve your health and well-being. 

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Flexible Spending: Innovative Health Services

  • Instructions for Creating an Online Account and Obtaining Your PIN

    New consumer financial protections under federal law are effective on April 1, 2013, which affect the use of debit cards and prepaid cards. The protections are intended to help control the cost of certain financial transactions and help to prevent fraud and theft.

    You will now have a unique Personal Identification Number (“PIN”) associated with your current benefit card(s). You may be prompted by some merchants to enter this 4-digit number at the point-of-sale when purchasing eligible items (not all merchants have made the changes necessary for PIN use, as of this date).

    For security reasons, Innovative Health Services does not have access to your PIN. Your PIN is not included with this letter.

    It is important to note that there is no need for you to obtain a new Benefit Card at this time. Your PIN will work with your current card. There will be no changes to your benefit plan(s), and you can continue to purchase eligible items at the same merchants you use now for your FSA and/or HRA needs.

    To obtain your PIN, you must use the secure internet website that you use to access your account activity, www.wealthcareadmin.com/Participants. Below you will find the instructions for accessing your PIN. If you have not accessed this website before you will need to create a new account. 

    Attachments:

    -PIN Letter to Participants

    -Instructions for creating your online FSA account

    ** Employer ID: IHSWASHCOLL

    -Instructions for retrieving your PIN number

    -PIN FAQs

  • Flexible Spending Accounts

    There are two kinds of Flexible Spending Accounts; Health Care FSA and Dependant Care FSA. If you participate in the Health Care FSA, your pre-tax dollars can be used to pay for medical care services and supplies. If you participate in the Dependent Care FSA, your pre-tax dollars can be used to pay for care for your children under age 13 (and disabled dependents of any age) while you work. For details regarding flexible spending accounts and forms, see the Employee Benefits Portal  HRConnection.

Group Life & LTD/AD&D: SunLife

  • Life, Sunlife AD&D and Long-Term Disability Insurance

    Washington College provides two programs:

    1) Group life, accidental death and dismemberment insurance

    2) Long-term disability insurance for eligible employees.

    Life insurance, accidental death and dismemberment and long-term disability are effective the first of the month after the employee becomes eligible, provided the employee is actively at work and has officially enrolled. If the employee is not actively at work on the date the insurance would normally start, the insurance will not become effective until the first of the month after the employee is actively at work.

     

  • Sunlife Optional Life Insurance

    When it comes to protecting the financial security of you and your family, nothing is more important than planning ahead. Part of any personal financial plan should include adequate life insurance coverage that provides protection against financial hardship in the event of an unexpected death. Even if you already have a life insurance policy, it’s important to ask yourself—does it provide the protection you need to cover all of your financial responsibilities?

    Optional Life Insurance is yearly renewable group term life insurance that covers you for as long as you remain an eligible employee and continue to pay your premium. Because Optional Life is term life insurance, it does not build any cash value for you to borrow against or receive upon policy cancellation. Optional Life Insurance provides added financial protection at an affordable price. For a few dollars each pay, you can ensure your family’s financial security in the event of an unexpected death.

    For rates and further information see the Employee Benefits Booklet. 

Retirement Programs

  • About TIAA CREF

    Washington College offers retirement programs through TIAA-CREF. TIAA-CREF may be contacted at (800) 842-2776 or on the Web at www.tiaa-cref.org

  • TIAA CREF Retirement Elections and Online Enrollment

    To elect or change your retirement contributions complete the Retirement Elections Form and return it to the Office of Human Resources.

    New participants will also need to enroll in a TIAA CREF retirement plan online.

    Visit the TIAA CREF website and click Enroll Online, then Register with TIAA CREF. 

    You will be required to provide your Social Security number, birth date and the corresponding Washington College access code found in the table below.

     

    RETIREMENT PLAN TYPE

    ACCESS CODE

    403(b) Defined Contribution Plan

    104628

    Group Supplemental Plan

    104629

    457b Plan

    403160

  • Supplemental Retirement Account (SRA)

    An additional way to save for retirement is through the Supplemental Retirement Account offered through TIAA-CREF. The College does not contribute to this account, but you determine how much you can afford to save each month. To meet your goals and comfort level, you choose how to allocate your pre-tax contributions from a wide range of investment options.

    TIAA-CREF issues a quarterly statement illustrating both employee and employer contributions and the performance of your investments.

  • Regular Retirement Account (RRA)

    Washington College offers the TIAA-CREF retirement plan to all full-time and part-time benefit eligible employees. Part-time regular employees who work over 1,000 hours per year are eligible to participate in the retirement plan after one year of employment. This is a defined contribution plan through which the College makes contributions to the employee’s account. The employee may also make pre-tax contributions to their retirement account on a tax-deferred basis subject to the rules governing tax-deferred annuities. The contributions are immediately 100% vested and the employee has full control of how the contributions are invested in the various investment options TIAA-CREF offers. A full description of the investment options is provided upon eligibility.

Additional Benefit Programs

  • Blood Bank Membership

    Washington College will cover the cost of membership to join the Blood Bank of Delaware/Eastern Shore. Membership gives the employee and their dependents replacement blood at anytime and anywhere in the United States, whether for emergency or planned surgery at no additional cost. Please contact the Office of Human Resources for a membership application.

  • Credit Union Membership from JHFCU

    Employees and their families may join the Johns Hopkins Federal Credit Union. There is a $25.00 membership fee required to open an account with the credit union. A $25.00 minimum account balance is required to maintain the membership in the credit union. The credit union offers savings and checking accounts, loans, certificates of deposit, and IRAs. Deposits and loan payments may be conveniently made through payroll deduction. 

    There are two ways to open an account at JHFCU: in person at one of their branches, or by mail. The membership application (PDF) is available online. All applications must include a photocopy of your WC Employee ID and a valid government-issued ID that contains your signature, such as a Driver’s License, State-issued ID, or Passport.

  • Holiday Savings Club

    Washington College is pleased to offer voluntary individual Holiday Savings Club Accounts through Peoples Bank of Kent County, Maryland.  You may open a Holiday Savings Club Account through direct deposit by picking up a Holiday Savings Club Enrollment pack from Human Resources.   Bi-weekly Holiday Savings Club direct deposits (in the amount you designate) beginning in November of each year. 

  • Identity Theft Protection from SecurAssist

    SecurAssist Identity Protection through Sunlife gives 24/7 access to anti-fraud experts, who are available to guide employees through the resolution process and help remove the damage done by identity thieves. Employees are assigned a dedicated caseworker who helps them for the duration of the recovery process. Caseworkers can help notify credit bureaus and file paperwork to correct credit reports, cancel stolen credit cards and reissue new cards, and notify police, financial institutions, and government agencies. Assist America can also help prevent fraud before it happens, through its 24/7 surveillance service that monitors underground chat rooms where thieves sell and trade stolen personal information. Employee can be notified if their credit cards are at risk of being misused.

  • Corporate Perks!

    Corporate Perks is an Employee Purchasing Program with discounts at over 28,000 merchants to help you reduce your personal expenses.  With Corporate Perks, you will save on everything from groceries, movie tickets, clothes and accessories to electronics, vacations and personal care items. To access the site, simply visit https://www.corporateperks.com/ and follow the instructions. For the company code, please refer to your Employee Benefits Packet provided to you at New Employee Orientation, or contact the Office of Human Resources. 

  • Emergency Travel Assist

    If you have a medical emergency while you are more than 100 miles away from home, you don’t have to face it alone. With one simple phone call, you can be connected to Assist America’s staff of medically trained, multilingual professionals who can advise you in a medical emergency, 24x7. For more information see the Emergency Travel Assist brochure: http://www.cmu.edu/hr/benefits/benefit_programs/forms/sun-life-assist-america-brochure.pdf

  • Local Services and Retailer Discounts

    Please visit the Local Business Discounts for Washington College Employees (page coming soon!)

     

Tuition Programs

  • Tuition Waiver for Employees

    ELIGIBILITY

     

    Full-time Employees:  Upon employment, all regular full-time employees are eligible to enroll in the next semester for undergraduate and graduate courses at Washington College. If a course takes place during the employee’s normal working hours, the employee is responsible for making up any missed work time.

    Part-time Benefit-Eligible Employees:  Eligibility for regular part-time employees to participate in the Tuition Waiver program begins after one year of employment. The benefit is prorated in proportion to the percentage of hours worked in the previous anniversary year. If a course takes place during the employee’s normal working hours, the employee is responsible for making up any missed work time.

    Part-time Non Benefit-Eligible Employees:  Employee Tuition Waivers are not available to part-time non benefit-eligible employees.

    Temporary Employees:  Employee Tuition Waivers are not available to temporary employees.

     

    LIMITATIONS AND EXCLUSIONS

     

    1. Eligibility for tuition benefits in no way guarantees admission to the College nor obligates the Admissions Office to automatically accept an employee or their dependents for admissions.

    2. Tuition Waiver is limited to waiver of tuition and does not include independent study.

    3. The employee is responsible for all other costs of attending Washington College including registration fees and books.

    For current Undergraduate Tuition/Fees please click here

    For current Graduate Tuition/Fees please click here

    4. An employee may take no more than two courses per semester.

    5. All courses require a minimum enrollment prior to the admittance of employees and/or dependents as Tuition Waivers.

    6. Undergraduate tuition benefits are tax exempt. Graduate tuition benefits are taxable benefits to the employee (unless the student is a paid TA/RA)

     

    ADMISSIONS AND REGISTRATION PROCEDURES

     

    If taking courses only (not to apply to a degree program)

    1.Obtain approval to register for classes from supervisor. 

    2. Download the Employee Tuition Waiver and Registration Form (PDF).

    3. Complete the form, sign, and obtain signature of supervisor. Return to the Office of Human Resources for verification of eligibility and approval.

    4. Submit the form to and register for classes through the Registrar’s Office, Bunting Hall, lower level.

    If applying for graduate or undergraduate degree

    1. Obtain approval to register for classes from supervisor.

    2. Complete an admissions application. Upon notification of acceptance, proceed to the next step.

    For Undergraduate Applications please visit: http://www.washcoll.edu/admissions/applytowashingtoncollege.php

    For Graduate Applications please visit: http://grad.washcoll.edu/

    3. Download the Employee Tuition Waiver and Registration Form (PDF).

    4. Complete the form, sign, and obtain signature of supervisor. Return to the Office of Human Resources for verification of eligibility and approval.

    5. Register for classes through the Registrar’s Office, Bunting Hall, lower level.

     

     

  • Tuition Waiver for Spouses, Domestic Partners and Dependents

    DEFINITIONS 

     

    Dependents: Dependent children are defined as natural-born or legally adopted children, step-children or children for whom the employee is a legal guardian, who are less than twenty-six  years of age, dependent upon the employee for more than one-half of their support, and their primary residence for the past twelve months has been with the employee.

    Spouse: Spouses are defined as two individuals who are legally married as defined by the State of Maryland.

    Domestic Partners: To be eligible to receive benefits, the employee and his/her partner must satisfy all of the criteria for Domestic Partnership, and the employee and partner must complete and sign the College’s Certification of Domestic Partnership. Please refer to Washington College’s Domestic Partner Policy

     

    ELIGIBILITY

     

    Full-time Employees:  Eligibility to participate in the Tuition Waiver program for all full-time employee’s spouses, dependent children and domestic partners begins at the time of employment.

    The Tuition Waiver is available for only two members of a full-time employee’s immediate family during any one semester unless approval for additional members is obtained by the Senior Vice President for Finance and Management.

    Part-time Benefit-Eligible Employees:  Eligibility to participate in the Tuition Waiver program for part-time benefit-eligible employee’s Spouses, Dependent children and Domestic Partners begins at the time of employment.

    Part-time benefit-eligible employees receive a pro-rated Tuition Waiver for one member of their immediate family during any onesemester.

    Part-time Non Benefit-Eligible Employees:  Dependent Tuition Waivers are not available to dependents of part-time non benefit-eligible employees.

    Temporary Employees:  The Tuition Waiver is not available to dependents of temporary employees.

     

    LIMITATIONS AND EXCLUSIONS

     

    1. Eligibility for tuition benefits in no way guarantees admission to the College nor obligates the Admissions Office to automatically accept an employee or their dependents for admissions.

    2. Tuition Waiver is limited to waiver of tuition and does not include independent study.

    3. The employee is responsible for all other costs of attending Washington College incurred by their spouse or dependent including registration fees and books.

    For current Undergraduate Tuition/Fees please click here

    For current Graduate Tuition/Fees please click here

    4. All courses require a minimum enrollment prior to the admittance of employees and/or dependents as Tuition Waivers.

    5. Undergraduate tuition benefits are tax exempt. Graduate tuition benefits are taxable benefits to the employee (unless the student is a paid TA/RA)

    ADMISSION AND REGISTRATION PROCEDURES

     

    If taking Courses Only (not to apply to a degree program)

    1. Download the Dependent Tuition Waiver and Registration Form (PDF).

    2. Complete the form, sign, and obtain signature of supervisor. Return to the Office of Human Resources for verification of eligibility and approval.

    3. Submit the form to and register for classes through theRegistrar’s Office, Bunting Hall, lower level.

    If applying for graduate or undergraduate degree

    1. Complete an admissions application. Upon notification of acceptance, proceed to the next step.

    For Undergraduate Applications please visit: https://www.washcoll.edu/admissions/application-and-forms.php

    For Graduate Applications please visit: http://grad.washcoll.edu/

    2. Download the Dependent Tuition Waiver and Registration Form (PDF).

    3. Complete the form, sign, and obtain signature of supervisor. Return to the Office of Human Resources for verification of eligibility and approval.

    4. Dependents are required to complete the college’s Financial Aid application process. Tuition Waiver may be reduced by any outside scholarships or aid. For more information regarding the college’s Financial Aid process, please visit http://fa.washcoll.edu/ .

    5. Submit the form to and register for classes through the Registrar’s Office, Bunting Hall, lower level.

    6. All course billings for employee dependents who are admitted undergraduate students must be submitted to the  Director of Student Financial Aid , CAC, third floor.

     
  • Tuition Exchange for Dependents

    Washington College is associated with Tuition Exchange. Tuition Exchange was chartered in 1954 and is a national scholarship exchange program for institutions of higher education. The program allows dependents of eligible full-time employees, an opportunity to earn a scholarship at more than 530 colleges and universities nationwide. It also allows dependents of employees at other membership institutions an opportunity to earn a scholarship at Washington College. Both incoming and outgoing scholarships are based on the membership institution’s regular admissions processes.

    If you would like a list of participating institutions or have questions, please visit the Tuition Exchange Website.

    The Tuition Exchange Program is administered by the Registrar’s Office at Washington College. Ashley Turlington serves as the Tuition Exchange Liaison Officer.

    ELGIBILITY

    This benefit is only available to dependents of full-time benefit-eligible employees.  Dependents of part-time or temporary employees are not eligible for this benefit. Eligibility to participate in the Tuition Waiver program for all full-time employees’ dependent children begins after one year of employment.

     

    LIMITATIONS AND EXCLUSIONS

    1.  Eligibility alone does not guarantee student acceptance into an institution or a scholarship award.

    2. Not all participating institutions provide full tuition scholarships.

    3. Participating institutions must maintain the required balance between the number of students it sends out and the number of students it brings in.

    4. Regular admission policies for the host institution apply.

    ADMISSIONS AND REGISTRATION PROCEDURES

    Note: To apply for a Tuition Exchange Scholarship, please notify the Registrar’s Office twelve (12) months before your dependent plans to enroll. The registration process will begin in October of the year prior to your dependent’s start date. For example, if your dependent intends to enroll in an undergraduate program through the Tuition Exchange Program to start in the fall of 2015, they should begin the application process in October 2014. 

    1. Download the Tuition Exchange Application (PDF).

    2. Complete the application, sign, and Return to the Office of Human Resources for verification of eligibility and approval.

    3. Submit approved Tuition Exchange Application to the Registrar’s Office for processing.

    4. Confirmation of Tuition Exchange approval is usually made no less than 150 days prior to the student’s expected start date at the institution.

    5. Please refer to the Tuition Exchange Award Process Information page for FAQs and information regarding the award process.

    6. Each year that the dependent remains in college, the existing Tuition Exchange benefits must be re-certified using the Tuition Exchange Annual Renewal Form (PDF).

  • Educational Assistance Program for Employees

    PLEASE NOTE: As a result of the recent budget cuts, the Office of Human Resources has discontinued funding for any Professional Development or Educational Assistance requests. This reduction in our Professional Development and Educational Assistance budget will be temporary and we will attempt to restore funding in the next fiscal year. Please contact the Office of Human Resources with any questions.

     

    Washington College’s Educational Assistance Program is designed to help pay educational costs for staff that want to improve job skills and knowledge related to their present job as well as prepare for future advancement.

    ELIGIBLITY

     

    This benefit is only available to full-time benefit-eligible employees.  Part-time or temporary employees are not eligible for this benefit. 

    Full-time Employees: After one year of full-time employment, Washington College may assist in paying educational costs for approved outside educational courses for regular full-time exempt and non-exempt staff. This policy applies to regular full-time exempt and non-exempt staff.

    Please note: Policies governing Faculty Development appear in the Faculty Handbook.

    QUALIFICATIONS

     

    To qualify for a subsidy under the Educational Assistance Program, the following conditions must be met:

    1. Requests for benefits must be made prior to enrollment in the course.

    2. The course must be conducted by a recognized nonprofit college or university, or by an educational institution accredited by nationally recognized agencies or associations (under certain circumstances, this may include correspondence courses, trade, or technical courses).

    3. The course must have a direct bearing on the employee’s work for the College or be closely related to the employee’s future job goals. Courses that have a direct bearing on an employee’s current work will receive priority over future job goals.

    4. The employee must complete the course with a C or better, or the equivalent grade. Transcripts must be submitted as proof of satisfactory course completion. If the employee does not pass the course, they must repay the College for the course and all related costs.

    LIMITATIONS AND EXCLUSIONS

     

    1. Participation in the program is entirely voluntary and subject to availability of college budgetary funds.

    2. Each employee may choose which course they would like to enroll in. The course must be related to the employee’s present or future job goals with Washington College.

    3. Washington College will subsidize 75% of the employee’s actual cost (that is, the total tuition, registration fees, required text books and laboratory fees, less any payments received by the employee from assistantships, scholarships, veterans’ educational benefits, etc.).

    4. Washington College’s expense is limited to $1,000 per employee in any fiscal year. The maximum amount will be periodically reviewed as tuition and related costs increase.

    5. This program does not apply if the employee’s attendance at an outside educational course is at the College’s request. In such cases, costs are either billed to or prepaid by the College, which pays the full amount.

    6. Presently educational assistance subsidies are not taxable income as long as the course is clearly related to the current position. An example would be if the course is needed to maintain or improve skills in the current position. Educational Assistance is an area of the tax laws that have been modified, and employees should be aware that the present treatment may change in the future.

    7. If the employee leaves the College before completing the course, the employee must repay the College for the course and all related costs. In addition, if the employee leaves the College within one year of completion of the course, the College will be reimbursed for the course and related costs in full.

     

    APPLICATION AND PAYMENT PROCEDURES

     

    1. Complete the Education Assistance Program Application (PDF).

    2. Requests for Educational Assistance must be approved by the supervisor, department head, and the Director of Human Resources prior to enrolling in the course.

    3. After approval is obtained, the employee submits invoice or bill, outlining the course costs to the Office of Human Resources. Human Resources will request that a check be issued payable to the institution where the employee is taking the course.

    4. After purchase of required text books for the course, the employee submits receipt to the Office of Human Resources for reimbursement. Human Resources will request that a check be issued payable to the employee.

     

Employee Assistance Programs

  • For UHC-Insured Employees: Care24

    For benefit-eligible employees enrolled in United Health Care health insurance.

    Care24 Brochure and Info Sheet

    Life is full of ups and downs. Now, you’ve got a great source for health information and support with Care24 services. You may have health concerns, personal or family issues, or work-related challenges. This services gives you access to a wide range of health and well-being information. Care24 lets you speak directly with an experience registered nurse or masters-level specialist 24 hours a day, every day of the year. Simply call the Care24 toll-free number found on the contacts page.

    Visit www.myuhc.com to speak with a nurse on Live Nurse Chat. Or call toll free (888) 887-4114. 

  • For non UHC-Insured Employees: Optum

    For benefit eligible employees not enrolled in United Health Care health insurance.

    Optum offers many solutions for patients—help find a doctor, make better health care decisions and help you plan for medical expenses. Optum can help you access wellness and disease management programs to manage your health, from hospice services and Medicare planning to infertility services and fitness reimbursements. Through Treatment Decision Support, Case Management Deployment and live chats with nurses and physicians, Optum can help you make more informed health care decisions.

    For assistance, follow these steps:

    1. Visit the Optum Employee Assistance Page. Locate the Connect section in the bottom right corner of the EAP page.

    2. Click on the drop-down menu below WHO ARE YOU? Select Member.

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    3. Click on the drop-down menu below WHAT ARE YOU LOOKING FOR?  Select the type of assistance you require. 

    imageAfter you have made your selection the appropriate contact information will be displayed.

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